September 12, 2011                          
VILLAGE BOARD MEETING                              
7:00 p.m.     
           
Paul Beere called the meeting to order at 7:00 p.m. with Gary Beck, Chris Bennett, Ed Chart, Chris Johnson, Bob Lancour, and Mike Weinkauf present.    
 
Betty Novy, Clerk-Treasurer; Christopher Birkett, Public Works Manager; and John Tierney, Engineer; were also present.
 
Pledge of Allegiance.
 
Minutes.   Weinkauf moved, 2nd by Bennett to approve minutes from the August 8, 2011 meeting.   Motion carried.
 
Period for Public Comment.   There was none.
 
Department Reports: 
Fire & Rescue:    Asst. Chief Walter Henning read a written report showing the following statistics for June 1 through September 1st:  72 total calls; 33 fire calls; and 69 rescue calls.  39 of the rescue calls were house or mutual aid calls; and the other 30 responded with fire calls.  Year to date, the department has responded to 40 more calls than last year.  Fire calls are up by 27 and rescue calls are up by 13.   It was noted that one-third of the calls occur from 8 a.m. to 4 p.m. during the week when paid staff are on duty.  Henning reported on attendance at the Wisconsin State Fire Chief’s Convention.  He received many recruitment tips from other departments.  The department held a picture fund raiser in July and August.  Funds went towards the purchase of new defibrillators which were put in service this past week.  Previously, they leased the units.   
 
Department personnel worked at the Racine County Fair in the first aid booth and also took one shift at the demolition derby.    The membership committee has been working with Waterford and Burlington High Schools on recruiting new members.  The department retooled the equipment and command unit with all the extrication equipment to be the first unit out for car accidents.  They will be at Rosenthal’s Heating with the smoke house for the “Day in the Country” event.  They will also be working with Waterford Fire to go to the schools for Fire Prevention Week and will also be going to the day cares that are in the Village of Rochester.   They will be attending a joint training with the Town and City of Burlington and Burlington Rescue for a search and rescue for a missing person in a wooded area.   The budget will be ready when the Village sets the meeting date.
 
Additionally, Henning reported rescue calls are up, but collections are down.  The billing company is good at tracking down patients, but it is taking longer for them to pay.  Board members requested that rescue revenues be included in the figures presented at the budget meeting.  Johnson commented on the planned training event in wooded areas noting that hunters should let people know where they are going to be when they go out.   Henning indicated the event should be educational.  They will be utilizing their ATV unit and thermal imaging cameras, with special emphasis on communications.  Beere questioned Henning on whether he knew what had happened to the factory installed tires from the grass rig as the Board recalled being billed an additional $1,800 for new tires right after grass rig was delivered.  Henning indicated the original tires had been traded in towards the cost of new ones.  He recalled they had researched the cost of special ordering the tires on the new truck or replacing factory installed tires with a set they could purchase at a discount.  Utilizing their discount was a cheaper option and that was what they did.
 
Sheriff.    Deputy Castillo read a written report showing the following statistics for August:  zero accidents; nineteen speeding citations; four traffic citations; seven parking citations; and twelve warnings were issued.  There were five arrests- four ordinance and one misdemeanor.  Complaint statistics were as follows:  twenty-five complaints originated through calls directly to the Sheriff’s Department; Deputy Castillo assisted with ten additional complaints, originated fifty-one on his own and performed follow up on thirty-three.   He reported twenty-two working days, 182.75 hours and 2,672 miles driven.  Fifteen foot patrols were also conducted.  
 
Additionally, Castillo reported on attendance at Honey Lake Association and District meetings.  They are having some issues with park and beach areas and wanted closing hours enforced.  A special attention order was given to third shift to achieve that purpose.  Castillo will be present during the “Day in the Country” event and will be out during trick or treat hours as determined by the Village Board.  He reported working on a landlord-tenant nuisance for quite some time.  The tenant was finally evicted.  Castillo was questioned on whether car burglaries were still occurring in the area.  He indicated there have not been any issues since the offender was found. 
 
Public Works.    Christopher Birkett’s written report was reviewed follows:
 
Lift Stations/ Sewer:  Testing generators and maintenance of lift stations. Reviewed and checked draft of new sewer map- passed info on to John.   I’ve taken the map and delineated our manholes that are found in our right of way but not in pavement. I checked on a potential breach in our main on Main St.    
 
Roads: Shoulder project should be done by Oct 1st. Sign project is still in planning phase. We have several trees to be removed in the village, prioritizing them based on hazard level. There was a “Railroad Ahead” sign stolen on Oak Knoll, replaced it the next day with a borrowed sign from county.   2011 road project is under way with a few delays.
 
Parks: All 3 are in good shape. Spraying of infields will be done on an as needed basis. I am working on tree planting/replacement plan at this time.
 
Animal Control: We have seen an increase in complaints. I worked with Countryside (Humane Society) on an issue with 2 pit bulls. Most complaints pertain to barking dogs and dogs at large.   No cats.     
 
Storm Sewer:  Subcommittee continues to meet.
 
Weeds: Only 1 call this past month.
 
Misc:   Warning siren, we have an estimate for repair and upgrade. DPW committee has been discussing future of our warning siren and how we might be able to do something different and better.
 
Bennett questioned whether the costs incurred for Countryside’s involvement with the pit bull issue could be recouped from the dog’s owners.  Birkett indicated the owner was in jail and there was no way to recoup costs.  There was discussion about prohibiting owners from licensing dogs if there are outstanding fees.  Birkett indicated this type of dog owner rarely licenses their dog(s), but he would look into it.
 
Engineer.  Tierney read his written report as follows: 
 
Settlement of Rochester Condominiums- Project Completion:  Reviewed contractor’s proposals for grading, landscaping and paving.  Visited site to check status of work and meet landscaping contractor.  Reviewed trench settlement for sanitary sewer service to commercial property.
 
Stormwater Utility Feasibility Study:  Distributed draft Feasibility Study to Stormwater Committee.  Met with committee and Public Works Committee to discuss billing option and impact on SWU budget.  Provided input for Village Newsletter.  Tasks Pending:  Review Feasibility Study to match proposed policies, including adjustment to the CIP and draft ordinance.  Prepare for Public Information Meeting.
 
2011 Municipal Engineering Services:  Sanitary Sewer – Assist with sink hole investigation on CTH D.  Storm Sewer – Provide guidance regarding storm manholes at State and Main.   Bldg & Zoning – Prepared parcel maps for meeting exhibit of P-1 and P-2 zoning.
 
2011 Street Improvements:  General construction administration and construction observation.  Culverts replaced under Clover and Fernwood at N. River Road.  Curb repairs complete on Fox Knoll.  All old pavement removed by milling and existing road base proof rolled.  Contractor working on base repairs and finish grading.  Tasks pending:  Observe manhole adjustments and chimney seal installation then pavement installation.  Should process first pay request for consideration by Village Board at the October meeting.
 
Tierney also noted June Lane and Hidden Circle would be paved that week.
 
Zoning Department:  Schattner read his written report as follows:  
 
Site plan reviews, conditional use requests and variance requests that have been reviewed by the Rochester Village Planning Commission and the Village Board and zoning /occupancy permits issued by the Village Zoning Administrator from June 1, 2011 to September 12, 2011.  They are as follows:
     
Conditional Uses
a)                Curtis & Jennifer Pape (Therapeutic Equine Riding Center) 2623 Maple Road, approved by the
              Village Planning Commission & Village Board on May 2, 2011
 
b)               BAM Strehlow, LLC (Foursis Academy of Dance) 29110 Evergreen Drive, approved by the   
             Village Planning Commission on June 6, 2010 and scheduled to be heard by the Village Board on
             June 13, 2011.
 
Shoreland Contract
a)      Eugene & Nancy Jo Ball  (623 North River Road) – Signed shoreland contract and issued a zoning permit for the construction of a grass waterway outletting in the floodplain of the Fox River. 
 
Zoning Permits
a)      Five (5) storage sheds
b)     Two (2) single family residences w/attached garages
c)      Two (2) residential additions
d)     Two (2) wood deck additions
 
Occupancy Permits
a)      Therapeutic equine horse riding classes (Curtis & Jennifer Pape)
b)     Dance & Gymnastics Studio (Foursis Dance Academy)
 
Variances
a)      John & Kandace Lennartz – Received six (6) month extension of their 1/27/2011 variance approval
 
Notice of Zoning Violations that have been corrected:
Anthony Sowinski  -  602 Mink Ranch Road – Parcel Id. # 176031911453140 – Issued a notice of violation (Violation # 2011-2) to Mr. Sowinski for conducting a taxidermist business in a residential zoned area.  On April 15, 2011, the Village Zoning Administrator approved an extension of time to remove his home address for this business from the web site and relocate the business in the Oak Creek area.  On June 8, 2011 Mr. Sowinski removed his business address from the web site and discontinued his business at 602 Mink Ranch Road.   A compliance letter has been sent to Mr. Sowinski stating that he has corrected his zoning violation and will be placed in our closed file.
 
Raymond & Marjean Richardson –
Sent notice of violation to the property owner for failure to comply with the conditions of his variance approval granted by Racine County Zoning Board of Adjustment, on 11/1/1983. Property owner has contacted the Village
 
Zoning Administrator and will be sending a letter by December 23, 2010, outlining how they will correct their violation.   The Village Zoning Administrator sent a letter to the property owners and their attorney, granting them an extension of time until June 1, 2011 to correct the violations that exists on their property.  In the process of contacting with Attorney John Ward to set up an on-site field investigation on the Richardson Property and determine if the violation has been corrected.  On August 24, 2011 I sent a letter of compliance to Richard & Marjean Richardson indicating that they have corrected the violations that were outline in their notice of violation (Violation # 2010-2).  I recommended to the property owner to screen the parked semi-tractors and trailers from the public right-of-way and from the adjacent property owners.
 
Citations
Dionn Dassow – Requested that Tony Castillo, Racine County Sheriff Deputy, issue a citation to Mr. Dassow for failure to obtain a zoning permit for the construction of a roof over his existing stockpile of firewood.  Mr. Dassow received a notice of violation from the Village of Rochester in December of 2009 outlining this same violation and removed the roof over the stockpile of firewood. Mr. Dassow has been informed by the building inspector and me that he needs to obtain building /zoning permits prior to construction.
 
On March 2, 2011, Deputy Tony Castillo issued a citation, at the request of the Zoning Administrator, to Mr. Dassow for failure to remove the roof over the stockpiled firewood. 
 
On June 10, 2011, I received an e-mail from Attorney Todd Terry, representing the Village of Rochester, informing me that Mr. Dassow did not appear at his initial court date, but must have filed a written not guilty plea.  This matter is set for an initial hearing on July 1, 2011.  This matter is set for trial for November 9, 2011.     
 
Land Ordinance Committee Meeting:
-Met with the Ordinance Committee on June 20, 2011 and submitted recommendations, relating to the proposed agricultural districts, to incorporate into Chapter 15 (Planning & Zoning) of the Village of Rochester Municipal Code. 
 
-Met with the Ordinance Committee on August 15, 2011 and submitted recommendations, relating to the proposed institutional and park districts, to incorporate into Chapter 15 (Planning & Zoning) of the Village of Rochester Municipal Code.
 
-Next Land Ordinance Committee meeting is scheduled for September 19, 2011, at which time we will be discussing recommendations relating to industrial zoning districts.
 
Johnson questioned Schattner on compliance at the Richardson property noting that the trailers on the property were only supposed to be for used for a postal business.  He suspects they are being utilized for personal storage.    Schattner indicated he could not inspect what was in the trailers without a search warrant, but that he would follow up with correspondence reminding the Richardsons’ that the trailers are not to be used for personal storage.
 
Building Inspection:
Lee Greivell reported 19 building permits issued in June, July and August, detailing two new homes, one commercial alteration and several miscellaneous mechanical permits.  He also reported issuing the last two occupancy permits for constructed units in “The Settlement” and that he had assisted with the pre-demolition tour of the Ouwens property for interested contractors.
 
“Day in the Country” Event Requests:  Stacey Kopchinski
 
Stacey Kopchinski reporting on event planning stating the need to shut down the one-way section of State Street by First Congregational Church and the portion running up the hill to the library.  They are expected 150-200 cars at the car show; and approximately 32 vendors.  She requested that the Village cover the costs of one port-a pot and a washing station for the event.  Chart moved, 2nd by Weinkauf to approve the request.  Motion carried.
 
Alan Jasperson:  Racine County Drainage Board Update
 
Alan Jasperson addressed the Board.  He reported on an expansion of the number of seats on the Racine County Drainage Board from three to five members.  Nine applications have been received.  They have also finished the specifications for expansion of the Norway-Dover Drainage District and district happenings can now be found through a link on the Racine County website.  The Town of Norway hired an auditor to audit their finances and that report is available on the website as well.  The increase of their board to five members will require that all five members decide whether to move forward with the annexation of additional lands that benefit from maintenance of canals and waterways to help pay for needed improvements.  Only lands in the watershed area will pay.  If they can prove that they do not contribute then they shouldn’t have to pay.  The objective is to be fair and equitable.  The district hopes to have dry hydrant repairs complete this fall.  They will also be requesting a draw-down of the Fox River again to help with waterway maintenance.  They would like the support of the Village in this request.  They have been working with the Village of Waterford to obtain a $1.1 million grant to help improve the drainage situation in their community, but this can only be used for that project and requires that the district contribute $125,000 over three years.  This will be assessed to the Waterford Farm Drainage District.
 
Johnson questioned Jasperson on installation of the Fox River water level meter on the Main Street bridge noting many people had complained of it being an eyesore.  Jasperson explained the U.S. Geological Service had evaluated the site and determined it was the best place to put it. Jasperson continued State Statutes have changed the way drainage districts determine benefits to residential districts.  He encourages municipalities to develop storm water districts because built up areas are no longer really farm districts.  The Norway-Dover Drainage District annexation is proceeding according to law and he hopes it continues to move forward. 
 
Request for Amendment to Conditional Use Permit to occupy an existing commercial building to conduct instructional dance and gymnastic classes, birthday parties, music lessons and fitness programs, at 29110 Evergreen Drive, Village of Rochester, Racine County, Wisconsin
Parcel #17603190102030
 
Schattner reported on the request of the applicant to substitute wall packs for the lamp posts previously submitted and approved as item number four in their conditional use permit that was issued June 15, 2011.  The Plan Commission reviewed the request at their September 7th meeting and recommended approval subject to compliance with the following items:
 
1.      That lights are installed according to the written documentation submitted with the amendment request dated August 19, 2011;
 
2.      That the candlepower of the lights are consistent with the exhibit submitted with the amendment request;
 
3.      That the lights do no direct light onto other properties or into the road right of way;
 
4.      That the lights are maintained and kept in an operable condition.
 
Bennett moved, 2nd by Johnson to approve the amendment to the conditional use permit subject to the recommendations of the Plan Commission and Zoning Administrator.  Motion carried.
 
First Reading:  Ordinance #2-2011 “An Ordinance to Repeal Chapter 15, Sections 3.09, 5.04, 5.05 and 5.08 of the Village of Rochester Municipal Code, to recreate Chapter 15 Section 3.09, Public Facilities Districts, which apply to the entire corporate limits of the Consolidated Village of Rochester, to repeal conflicting provisions in the existing (former) Town of Rochester Code of Ordinances and the Village of Rochester Municipal Code, and to rezone Parcels to P-1 and P-2 Districts  (Ordinance Committee and Plan Commission)
 
Schattner reported working on zoning codes and districts with the Ordinance Committee and Plan Commission to sandwich P-1 and P-2 Districts as defined in the (former) Town of Rochester and Village of Rochester zoning codes.  The proposed ordinance contains a listing of all parcels that will be affected by the zoning amendment and grandfathers existing uses so that they may continue to exist and operate without requirement of a conditional use permit.  Properties that operate under existing conditional use permits will continue to do so until there is some type of proposed change.  At that time, they would come before the Plan Commission and Village Board for review.   Schattner displayed a map that showed properties affected by the ordinance. 
 
Schattner reported the ordinance is still being modified based on recommendations heard at the plan commission.  There was a recommendation to include regulation of athletic field lights and include some parcels in the Honey Lake area.  He explained this is a first look at the ordinance and asked Board members to forward any additional uses or parcels that they feel should be included in the ordinance.  Novy reported zoning ordinances require consideration by the Plan Commission at two meetings; first and second readings by the Village Board; and a public hearing held by the Village Board before they can be adopted.  Edits can be performed up until the time of adoption.     Beck moved, 2nd by Chart to schedule a public hearing for Ordinance #2-2001 for the October meeting.  Motion carried.
 
“The Settlement of Rochester” Condominium Development:   Letter of Credit Expiration / Agreement and Release of Claims and/or Requirement for Renewal
 
Novy reported on the status of the development and the upcoming expiration of the letter of credit on October 1st.  There have been some complications in terms of reaching agreements with the bank and condominium association as to potential claims for releasing the letter of credit without all of the planned improvements for the development being complete.   Tom Iverson, President of the Settlement of Rochester Condominium Association, addressed the Board.  He reported the level of improvements previously agreed upon have been completed with the exception of the road extension.   However, the contract is signed and the work is scheduled soon.  Bennett moved, 2nd by Johnson to authorize demand for a one-year extension on the letter of credit or to withdraw the available balance by September 28, 2011.    Motion carried.
 
Recommendation and Possible Award of Contract for Demolition Services: 208 S. Front Street
 
Novy reported on proposals for razing and removing buildings and site restoration at 208 S. Front Street as follows:
 

Optional trees were defined as those identified for removal that straddled a lot line with other properties.  These costs will be shared 50/50 with abutting property owners if they choose to have them included with the work.  References were called on the two lowest bidders and both contractors were highly recommended.  Patti Gerber, present in the audience, reported on well abandonment procedures.  She noted temporary abandonment requires that the well either be hooked back up or fully abandoned within two years.   Beck moved, 2nd by Bennett to award the contract to Gunderson Excavating for the base bid amount of $16,400.  Motion carried.
 
Application for Kennel License to keep 7 dogs:  Janet & Tony Helland, 1521 Heritage Road (Public Works Committee)
 
Birkett reported on his inspection of the property noting he had been there the week before the license was applied for with Deputy Castillo because the Hellands’ had not licensed their dogs and had not submitted proof of rabies vaccinations after being notified of these requirements back in April.    He noted there were numerous holes underneath the fence where the dogs are kept in the back yard.  While the dogs are healthy and well cared for, there have been numerous complaints from neighbors regarding the dogs being loose, the dogs going on other people’s properties, and barking.  Also, on September 6th, Birkett reported receiving a call from the Sheriff’s Department that someone at that residence had called them wanting them to perform a field euthanization on the dogs.   This information was new, but the rest had been reviewed by the Public Works Committee at their September 6th meeting.  It was his and their recommendation to deny the license.   Weinkauf moved, 2nd by Bennett to deny the kennel license. 
 
Beere called for Board discussion.  Beck questioned whether there was an option for the dog owners to address these issues and come back in six months.  Birkett indicated the neighbors were adamant against it.  Judy Helland was present in the audience.  She stated her dogs did not get loose.  Birkett reported it was obvious from the condition of the fence in the backyard that the dogs had dug out and got under it.  He indicated his intent to draft a letter regarding the number of dogs acceptable for a residence and giving the Hellands’ a number of days to work towards that end.  Helland noted her son has two dogs of his own and lives on the other side (the property has two dwelling units).   She wanted to know if this limit also applied to his dogs.  Birkett indicated his dogs would be considered a separate residence and the limit is per residence.
 
Board members indicated the Hellands’ could try to work towards a point where the Village could grant a license, but it should be up to their neighbors.  Every other kennel license has had acceptance from the neighbors and there have been no complaints.  If everything gets in order, it is possible they could apply again.  Birkett indicated it should be a period of at least two years before it would be considered.   Novy noted the Hellands’ had not licensed their dogs for a number of years and that these have been ongoing problems.
 
Beere restated the motion to deny the license and the vote was called.  Motion was carried.
 
Discussion and Possible Action regarding the Storm Water Utility Feasibility Study (Public Works Committee)
 
For comparison purposes, John Tierney, Village Engineer, started his presentation of  the “Village of Rochester, Wisconsin, Stormwater Utility Feasibility Report”, dated September 9, 2011, by distributing a handout showing 79 municipalities in the state that have storm water utilities with annual charges ranging between $9 and $127 per residential equivalent.  Tierney provided an overview of the various chapters of the report as follows: the first chapter includes statistical data regarding the village, such as how many miles of road, etc.;  the second chapter includes information about how the village currently funds storm water projects, other options available for funding these projects, and a listing of what the village can use storm water funds for;  the third chapter includes a budget and refers to the appendix for 10 year capital improvement plans averaging $110,000 per year for the utility (Tierney noted the storm water utility committee’s direction to keep the annual cost per unit in the $70-$80 range.  As written, funding calls for $72 a year, or $6 per month, for storm water maintenance);  the fourth chapter includes analysis of impervious areas including driveways, sidewalks, etc., based on a sampling of 40 single family and duplex properties, which ultimately calculated out to an average of 4,500 square feet of impervious surface per single family residence (single families being charged as one unit and then using that number as a divider for commercial or non-residential properties);  and the fifth chapter discusses how those divisions were made.  A couple of pie charts in chapters four and five show how costs are divided up between different classes of property.  Right now, single family parcels are charged 84% of storm water maintenance costs.  If the storm water utility is created, the burden on single family parcels will be reduced to 76%.   Chapter 6 evaluates property impacts, however Table 3 “User Fee Rate Versus Tax Based Funding Redistribution” is not yet complete due to a need for additional information from the tax roll.   
 
Weinkauf reported on the Stormwater Utility Subcommittee’s involvement in drafting the study and noted the need for a utility like this to keep water moving, keep basements dry, and reduce the impacts poor drainage has on roads and other infrastructure.  Weinkauf moved, 2nd by Beck to accept the methodology presented in the storm water utility feasibility report; to approve the 4,500 square foot impervious area residential value;  to approve the preliminary capital improvement plan; and to authorize Baxter and Woodman to proceed with Task 6 of the study which includes a public open house and public hearing, development of a final customer database, and final rate setting.  Motion carried.
 
Recommendation and Possible Award of Contract for Fox Grove Ditch Repairs (Public Works Committee)
 
Birkett reported on the Public Works Committee’s consideration of two quotes for repair of the ditch on Fox Grove Drive:  one from Reesman’s Excavating for $19,800;  and another from Andy’s Excavating for $11,550.  The Public Works Committee recommended awarding the contract to Andy’s Excavating.  Chart moved, 2nd by Lancour to award the contract for Fox Grove ditch repairs to Andy’s Excavating.  Motion carried.
 
Recommendation and Possible Award of Contract for N. River Road Sewer Lateral and 2012 Sewer Main Televising Programs  (Public Works Committee)
 
Birkett reported on the Public Works Committee’s consideration of a proposal from “The Expeditors” to televise approximately 8,500 feet of 8” to 15” sanitary sewer laterals for $1.10 per lineal foot; and to digitally televise approximately 35 – 45 sanitary sewer laterals from a 21” to 27” interceptor on N. River Road for $290 per lateral launch.    The committee recommended approval.  Weinkauf moved, 2nd by Johnson to award the contract to “The Expeditors” as proposed.  Motion carried.
 
Report and Update on Beguhl Road Ownership Issue (Public Works Committee)
 
Birkett reported on further investigation of this matter in Town Board minutes.  In the 1980’s, a resident had requested that the road be discontinued, but there was no follow up to the request and no other references to the road in the minutes.  Novy reported working with the Real Estate Description Department of Racine County in order to get further clarification on road ownership.   They maintain parcel maps which are platted based on records filed with the Racine County Register of Deeds.   Beguhl Road is not reflected on these mapping sources.
 
The Real Estate Description Department researched this issue going back a few decades and could find no reference of a public road or easement on the parcel through which Beguhl Road runs.  The zoning administrator also found an old house number map where the road was displayed.  However, in the street name listing, there was an indication next to “Beguhl Road”- the word “Private”.  Although the road has been included in the Village (or Town) mileage listings with the State Department of Transportation, all indications are that the Village has no legal ownership of the road right of way and it is not a public road.
  
Chart moved, 2nd by Bennett to agree with the conclusion that Beguhl Road is not a public road, and to offer reimbursement up to reasonable and customary costs of a title search to the property owner through which the perceived road runs if he is able to prove otherwise.  Motion carried.
 
Quit Claim Deed to combine three parcels of land into one parcel for Rochester Commons Park
 
Novy reported this quit claim deed is presented as follow up to the recommendation of Anderson-Ashton, Inc. and the Village Attorney to combine the three tax parcels that comprise Rochester Commons Park into one.   Beck moved, 2nd by Bennett to approve executing the quit claim deed to combine the parcels.  Motion carried.
 
Resolution #2011-16 Amending Employee Manual Policy 304 “Wisconsin Retirement” to reflect changes made by Wisconsin Act 32
 
Novy reported the resolution amends the employee manual to be consistent with recent changes to Wisconsin State Statutes. Weinkauf moved, 2nd by Johnson to adopt Resolution #2011-16.  Motion carried. 
 
Authorization to submit application for 2012-2013 Municipal Street Improvement Program for
N. Rochester/ N. River Road Reconstruction Project
 
Novy requested authorization from the Board to update the 2010 – 2011 project application and submit it for consideration in the 2012 -2013 program funding cycle.  Chart moved, 2nd by Weinkauf to authorize submission of the application for the N. Rochester/ N. River Road reconstruction project.  Motion carried.
 
Recommendation to Appoint Kelly Brutlag to Rochester Public Library Board
 
Bennett moved, 2nd by Beck to approve the recommendation of the library board to appoint Kelly Brutlag to the Rochester Public Library Board.  Motion carried.
 
Application for Operator’s License:  Chelsey L. Bennett
 
Novy reported Chelsey meets the requirements of holding an operator’s license and recommended approval.  Weinkauf moved, 2nd by Johnson to approve the application for an operator’s license for Chelsey Bennett.  Motion carried.
 
Set date for Fire Department/ Library Budget Proposal Meeting
 
Consensus of the Board was to set the budget proposal meeting date for Tuesday, September 27th at 7:00 p.m.
 
Set Trick or Treat Hours
 
Consensus of the Board was to set trick or treat hours for Sunday, October 30th from 3:00 p.m. to 6:00 p.m.
 
Correction and/or approval: 2011 Fall Newsletter
 
Novy noted the front page was being reserved for an article on the proposed storm water utility to be drafted by Chris Bennett and John Tierney.  Consensus of the Board was to approve the newsletter for distribution with addition of the article.
 
Correspondence was read from the City of Burlington regarding a notice of hearing for Town of Burlington annexation and attachments to the City on Teut Road and N. Browns Lake Drive; the State of Wisconsin Department of Revenue regarding USPAP Standards and Electronic Assessment Data Requirements (Novy noted some of these requirements may have budget implications for 2012); the Wisconsin Department of Administration estimating the Village’s 2011 Population at 3,684; and the Rochester Area Historical Society inviting the Board to participate in a Pie Auction on September 17, 2011.
 
Committee Reports:
Public Works Committee:    Johnson indicated all the topics they had discussed at the September 6th meeting were already reviewed by the Board with the exception of warning siren repairs.  This item has been tabled for further consideration.
                                                      
Ordinance Committee:   Beck indicated that the zoning administrator had covered all recent issues discussed by the committee in his department report.
 
Village Hall Building Committee:    Chart reported representatives from Anderson-Ashton, Inc. were meeting with a storm-water engineer that day for preliminary analysis as to whether the village hall could be located in Rochester Commons Park with the ball diamond and still have room for storm water management needs.  This information will be transferred to the architect so that he can incorporate it into conceptual plans.  A Village Hall Building Subcommittee meeting was scheduled for Thursday, September 22nd to review the changes.
 
Honey Lake Protection and Rehabilitation District Board:   Weinkauf reported on the August 16th meeting of the district and the annual meeting held August 28th.  The Sugar Creek bridge project has been postponed indefinitely until monies are available for the project.  There have also been issues with trespassing by fishermen on district properties.   Their proposed budget for 2012 is $45,900 and their fiscal year runs from August 1 –    July 31. 
 
Finance Committee Report:  Beck reported the recommendation of the committee to approve all disbursements listed on the check detail dated August 9, 2011 – September 12, 2011 and to reinvest a sewer utility certificate of deposit coming due September 16, 2011 at the best rate available at a term not to exceed seven months- with specific direction that if there is no rate variance for a three month investment to go with a three month term.   Bennett moved, 2nd by Chart to approve the finance committee’s recommendations.  Motion carried. 
 
Beck moved, 2nd by Chart to adjourn at 9:45 p.m.  Motion carried.
 
Respectfully submitted,
 
 
 
Betty J. Novy, MMC, CMTW, WCMC
Clerk-Treasurer

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