Gary Beck called the roll as follows: Paul Beere: Absent; Gary Beck: Present; Chris Bennett: Present; Ed Chart: Present; Chris Johnson: Absent; Bob Lancour: Present; Mike Weinkauf: Present.
Betty Novy, Clerk-Treasurer; and Christopher Birkett, Public Works Director were also present.
In the absence of the Village President, Weinkauf moved, 2nd by Bennett to appoint Beck President Pro-Tem for the duration of the meeting. Motion carried.
Pledge of Allegiance.
Minutes. Bennett moved, 2nd by Weinkauf to approve minutes of the February 8, 2010 meeting as printed. Motion carried.
Period for Public Comment (for items not on the agenda). Patrick Haley introduced himself as a candidate for Racine County Supervisor Seat #20. Haley indicated he served on the Town of Dover Board and believes there is a lack of communication with the existing county supervisor. He is running to correct that situation and indicated, if elected, that he would attend Village Board meetings three to four times a year to keep open communication. He also noted the Village’s meeting date and time is incorrect on the County website. Novy will update the information with the County Clerk.
Department Reports:
Fire & Rescue.
Asst. Chief Walter Henning addressed the Board. He reported on response to a garage fire in Honey Lake that past Friday. Mutual aid was initialized. The stand-by generator is now operational at the fire station. The fire company is reviewing a proposal by Paratech Ambulance to lease one emergency medical technician to staff the day shift Monday through Friday. They are also checking with another ambulance company out of Illinois. They plan to start paid staff July 1st and to stay within the $43,500 budgeted for that purpose. The dry hydrants in Pioneer Park are operational. Their fundraiser went well. Through donations, they have purchased and are putting together a six-wheeler to assist with rescue operations in hard to access state wildlife areas.
Sheriff.
Deputy Castillo submitted a written report showing the following statistics for February: zero accidents; eleven speeding citations, four traffic citations, eight parking citations and seventeen warnings were issued. There were three arrests, one misdemeanor and two ordinance. Complaint statistics were as follows: twenty-five complaints originated through calls directly to the Sheriff’s Department; Deputy Castillo assisted with six additional complaints, originated thirty-six on his own and performed follow up on twenty-eight. He reported eighteen working days, 153.5 hours and 1,242 miles driven. Twenty-two foot patrols were conducted.
Additionally, Castillo reported two incidents in Case Eagle Park. Safety concerns were called in regarding two men in a parked car. They were making walkers uncomfortable. Secondly, some graffiti occurred in the park on signs, the dumpster, and the parking lot overnight. Castillo is working on getting junk vehicles moved from the Fait property this Spring and will also be working to address other junk vehicles on Village properties.
Public Works. Birkett’s written report was reviewed follows:
Lift Stations/ Sewer: Weekly testing of stations. Pump 2 is not getting worse. L.W. Allen came out and we agreed to monitor it. Televising quotes are in for first years work. Manhole covers on Fox Knoll- will be ordering and replacing as soon as they come in.
Roads: Starting on spring housekeeping shoulder touch up, brush removal, over head limbs, etc. Potholes are ongoing and will be staying at that as time and potholes develop. John Tierney and I will be reviewing some of our worst sections of road and coming up with a patch/ repair priority list.
Drainage:
Ongoing .
Animal Control. Took in a dog. No chip/ tag or other ID. I believe I found a home for him.
Engineer. Tierney’s written report was reviewed as follows:
Trail of Pines Condominiums:
Observe lift station testing
when requested. Review as-built
drawings of sewer when submitted.
Rookery Landing Subdivision:
No activity this period.
Continue monitoring drainage on
2009 Street Improvements:
In Spring, final landscaping
and punchlist inspection.
Settlement of
Ag School Drain Tile Study: Prepared supplemental exhibit
to review feasibility of a new storm sewer on
Town/Village GIS Zoning Map:
Awaiting consolidation of
Village and Town Zoning Codes.
Zoning.
Schattner reported permits issued from December of 2009 and through
February 2010 as follows:
Rezoning Petition
Conditional Use Permit
Two (2) Shoreland Contracts
Wildlife Pond-Site Plan Review
Two (2) Residences with attached garages
Three (3) Additions to existing Residences
Above-ground swimming pool
Temporary fireworks sales
Two (2) Temporary signs
Notice of Zoning Violations were issued to:
Crystal Rozanske - Final Painting of Store at 101 N. Front Street (Complete by 6/1/2010)
Randall & Michelle Barwick - Failure to obtain a zoning permit for stairs/landing. Issued citation on December 11, 2009 and owners did not appear at Court on January 15, 2010. Staff is investigating present ownership of this property.
Dionn Dassow – Failure to obtain a permit for a roof over his existing stockpiled firewood. Deadline to remove roof is March 16, 2010.
The following items are scheduled for the April 5, 2010 Village Planning Commission Public Hearing:
Rezoning request for Mike & Kim Rosenthal & Tom Roanhouse
Conditional use permit for the Reesman Quarry Site
Conditional Use Permit for the Parkview Sand & Gravel Quarry Site
Site plan approval for a pond (Nick Ahlers)
The following items are scheduled for the May 3, 2010 Village of Rochester Planning Commission Hearing:
Conditional Use Permit for the Racine County Quarry Site.
Conditional use Permit for the Honey Creek Quarry Site. (Payne & Dolan)
Conditional use permit for the Buss Site Quarry Site. (Payne & Dolan)
Pond permit fees were also discussed. The Village has been incurring approximately $1,000 in costs over the current permit fee. Schattner provided information on how other municipalities handle the fee.
Building Inspector.
Greivell reported two new single family home permits for the months of
December through February and other miscellaneous permits.
He reported follow up on the Ouwens property.
The daughter reported the property is to be sold, and that the new owner
plans to raze the home. However, no
timetable has been established.
Lancour moved, 2nd by Johnson to send a notice of housing code
violation stating a deadline of 30 days to allow an inspection by the building
inspector and to produce information verifying the sale of the property and the
new owner’s intent to raze the structure.
Motion carried. Follow up
direction was that if there is no compliance with the 30-day notice, raze
procedures should be initiated.
Request for refund of Erosion Control Bond:
Adam Schaefer,
Adam and Sheryl
Schaefer addressed the Board with their request.
The building inspector reported that the Schaefer’s erosion control bond
had not been refunded because some of their property is still disturbed and
needs to be restored with grass.
Chart questioned what is holding the Schaefer’s back from restoring their land
since their construction project has been completed for a couple of years.
Sheryl reported drainage problems as the issue.
The Schaefers’ are not sure which way to grade their lot because of
standing water associated with a long term drainage problem.
They indicated they have been trying for three years to find a way to fix
the drainage problem, but need the help of their neighbors.
Consensus of the Board was to refer the drainage issue to the Public
Works Committee for further consideration.
Chart moved, 2nd by Bennett to refund the erosion control bond
due to the unusual circumstances.
Motion carried.
Beverly Jensen,
Library Board President, addressed the Board.
She stated members of the Library Board would like to go on record
supporting construction of a new village hall as an addition to the library.
She indicated this option would create an opportunity to share assembly
hall space for library programs.
Board members accepted the information and noted there would be further
discussion after results of the referendum election are known.
2010 Park Mowing
Contract
Chart moved, 2nd by Bennett to renew the
park mowing contract with Global Landscape contingent that mowing costs are held
to 2009 prices. Motion carried.
Sewer Televising
Proposals
Birkett reported on
Public Works Committee review of three proposals to televise 8,877 feet of sewer
mains in 2010. The committee
recommended the televising contract be awarded to Ace Sewer Cleaners for $8,000.
Weinkauf moved, 2nd by Lancour to approve Ace Sewer Cleaners
performing the work. Motion carried.
Handicap Parking Space for Post Office (208 W. Main Street)
Birkett reported a request
by the Rochester Postmaster to sign a handicap parking space in the on-street
parking area adjacent to the post office.
Weinkauf moved, 2nd by Chart to post and sign an ADA compliant
parking space in front of the entrance to the post office.
Motion carried.
Resolution #2010-4
adopting the 2010 Fee Schedule
Board members reviewed minutes of the Finance Committee meeting including an outline of recommended changes to the fee schedule. Pond permit fees were not determined. The two ponds processed in 2009 averaged over $1,000 each in zoning administration fees, for which the Village collected only $275.00 in fees. This was in addition to engineering fees that were direct billed to the applicants. There was discussion on ways to cut review costs, some of which involved referring ponds to the Public Works Committee for review. Weinkauf moved, 2nd by Chart to table action on the 2010 Fee Schedule until such time as a pond permit process and fee is determined. Motion carried.
Resolution #2010-5 authorizing Promissory Note Dated
Bennett moved, 2nd by Weinkauf to adopt Resolution #2010-5 authorizing a loan of $73,544 from sewer utility funds over a ten year period at 3% interest as recommended by the Finance Committee. Motion carried.
Resolution #2010-6 designating public depository and authorizing
withdrawal of Village monies for Escrow Accounts held at Community State Bank
Novy reported this
resolution acts as a signature card for numerous holding tank escrow accounts
held at Community State Bank. The
accounts still show Colleen Holder, previous Town Treasurer, as the signer.
Weinkauf moved, 2nd by Lancour to adopt Resolution #2010-6.
Motion carried.
Request to use Case Eagle Park softball diamonds: Waterford Union High School
A written request from the Waterford High School
athletic director was reviewed to utilize Case Eagle for the spring 2010
softball season. Chart moved, 2nd
by Weinkauf to approve the request.
Motion carried.
Receipt of
information from Village Architect verifying a sprinkler system variance is not
necessary for community halls with a capacity of less than 300 people as
applicable to the proposed purchase and remodel of the ProHealth Care Building,
231 S. Millgate Drive
Board members
formally acknowledged receipt of the information.
Set meeting date and
time for consideration of April 6
An amended timeline on the offer to purchase, prepared by the realtor, was
reviewed. A recommendation was
provided that the Village consider taking care of some lesser issues before
determining whether to proceed with the purchase.
The Village must make a determination of public support on whether to
proceed with the purchase by April 8th, or the Village will lose its
earnest money if it does not complete the purchase.
Weinkauf moved, 2nd by Bennett to hold a special meeting
Wednesday, April 7, 2010 at 6:00 p.m. to determine whether to move forward with
purchase of the ProHealth Care Building.
Motion carried.
Determination of
necessity of full Phase 1 Environmental Site Assessment for
Novy reported on
prior discussion of this issue at the January 26th meeting.
The Village Attorney recommended a full Phase 1 Environmental Assessment
be performed. The Village Architect
did not feel it was necessary. The
additional cost is $4,700. The
attorney’s recommendation is based on liability assumed by the Village should
any environmental contamination be found on the site at a future date.
The architect’s recommendation is based on performance of a full Phase 1
assessment prior to ProHealth Care developing the site which showed no concerns,
and local knowledge of the parcel that does not indicate the likelihood of
environmental contamination.
Weinkauf moved, 2nd by Chart to release performance of the full Phase
1 environmental assessment as a contingency of the purchase of the building.
Motion carried.
Authorization to
proceed with well water testing and well system inspection at 231 S. Millgate
Drive
Novy reported a quote by Maas & Sons of $300 to perform well and water tests on the building. Weinkauf moved, 2nd by Lancour to have Maas & Sons perform the tests. Motion carried.
Authorization to
forward proposed site plan for
Chart moved, 2nd by Lancour to forward the proposed site plan
for 231 S. Millgate Drive to the Millgate Architectural Control Committee with a
request for approval of the proposed changes.
Motion carried.
Discuss time limit on
offer to purchase to obtain approval from the Wisc. Dept. of Commerce regarding
building plans for a change of use of the building at
Novy reported the deadline on building plan approval from the
Wisconsin Department of Commerce on the offer to purchase is May 15, 2010.
This approval requirement was initially included because of the issue of
whether or not the state would grant a sprinkler system variance on the assembly
hall area. Since this is not a
problem, the Board should reconsider such an
aggressive timeline on building plan approval.
The deadline necessitates an immediate contract with an architect to
create a final plan set to obtain state approval.
Slowing down that part of the process will allow more time to analyze
remodeling needs. Consensus of the
Board was to place this issue on the April 12th meeting agenda if the
decision is made to move forward with the purchase of the building.
NIMS Training
Requirements for Elected Officials
Novy reported a need
for elected officials to receive training in the National Incident Management
System (NIMS). FEMA offers most
training online. Compliance with
certain levels is necessary should the Village expect to receive emergency
management funding from the federal government in the future.
The courses provide instruction on a standardized approach to emergency
management with the purpose of facilitating inter-agency coordination.
Consensus of the Board was to direct the Clerk to send email links for
each recommended course to Board members and to reimburse each Board member the
per diem meeting pay of $25.00 when they submit their course completion
certificates.
Set Date for First
Meeting of Board of Review: May 24 –
May 27
Consensus of the Board was to schedule the meeting for Monday, May 24th from 6:00 p.m. to 8:00 p.m. Members are to be appointed after the April election.
Authorization for Public Works Manager to obtain credit card with Community State Bank
Novy reported that Waterford Oil is discontinuing their credit program and the Public Works Manager will need a credit card to purchase gas for the Village truck. Chart moved, 2nd by Weinkauf to authorize a credit card for Chris Birkett with a limit of $1,000. Motion carried.
Correction and/or
approval: 2010 Spring Newsletter
Consensus of the Board was to approve the newsletter for distribution with the addition of articles on junk cars and the handicap parking space at the Rochester Post Office.
Correspondence
was read from:
Feer Laroc LLC
regarding possible purchase of the Coral
Reef Property for a park- the Village President and Clerk are meeting with
the owners on March 16th to obtain more information on this inquiry;
Wisconsin Dept. of Justice providing
information regarding placement of
Juvenile Sex Offenders- a copy of Senate Bill 548 was also provided.
This legislation may greatly impact municipal ability to enforce sexual
offender ordinances;
League of Municipalities
regarding New Municipal Officials Workshop & Regional Dinner Meetings;
Racine County Farm Bureau
regarding a March 9, 2010 meeting on County Farmland Preservation Plan;
Wisconsin Emergency Management
regarding an Emergency Response Seminar- March 23, 2010 at the Kenosha County
Center;
Super Board Meeting Notice- March 24,
2010 at Evergreen Elementary School; and the
Governor’s Conference on Homeland
Security & Emergency Management- March 30-April 1.
Public Works Committee:
Johnson reported all
action items of the Committee were covered in the meeting.
Other than that, a different degreaser is being proposed for use in the
E. Main Street lift station; the Ag School Drain Tile Study is ongoing; they
discussed the pond permit process; and the
intent of WRCSD to begin charging a
connection fee for undeveloped properties.
Ordinance Committee:
Beck reported the committee did not meet for the month of February, but
will be meeting March 15th to start review of the zoning code.
Honey Lake Protection and
Rehabilitation Board:
Weinkauf reported members of the Honey Lake Board as:
John Lutz, Judy Correll, Jerry Schwarten,
Roy Lightenfield, and Rob McIndoe.
He reported a couple Board members are going to the Wisconsin Lakes
Convention, that they had been having issues with snowmobiles around the lake
this winter; that the Sugar Creek bridge on County Highway DD is planned for
reconstruction between 2011 and 2012;
and that the Board is continuing efforts to get district records into an
electronic format.
Western Racine County Health
Department: Bennett reported the health department has scheduled several adult
vaccination clinics, and that they will be holding a pet clinic on March 20th
at which they will be licensing pets for participating municipalities.
Finance Committee Report: Beck reported the recommendation of the Committee to approve all disbursements listed on the check detail of February 9, 2010 through March 8, 2010. The Committee also reviewed cost allocations of fuel for the public works truck and public works cell phone. They recommend fuels costs be split 15% sewer utility; and 85% village general; and that cell phone bills be split 50/50 between sewer utility and village general funds. They also reviewed two delinquent personal property tax bills of businesses that no longer exist. The bills have been charged back to each tax district so that the Village is only left with their portion of the bills. The committee recommended that outstanding balances of $33.27 for Hickory Hills Cabinets; and $44.11 for Coral Reef Restaurant be wrote off.
Chart moved, 2nd by Bennett to approve the finance committee’s recommendations. Motion carried.
Bennett moved, 2nd by Chart to adjourn at 9:40 p.m. Motion carried.
Respectfully submitted,
Betty J. Novy, CMC
Clerk-Treasurer