August 9, 2010                                  
VILLAGE BOARD MEETING                            
7:00 p.m.
 
Paul Beere called the meeting to order at 7:00 p.m. with Chris Bennett, Ed Chart, Chris Johnson, Bob Lancour, and Mike Weinkauf present.    Gary Beck was absent.
 
Betty Novy, Clerk-Treasurer; Christopher Birkett, Public Works Director; and John Tierney, Engineer, were also present.
 
Pledge of Allegiance.
 
Minutes.  Bennett moved, 2nd by Weinkauf to approve minutes of the July 12 & 19, 2010 meeting as printed.  Motion carried.
 
Period for Public Comment (for items not on the agenda).   Stacy Kopchinski of Chances Restaurant addressed the Board.  She reported on “Day in the Country” event planning.  She questioned whether the Village would finance two port-a-pots and a wash station for the event.  They also wish to close State Street between Fox and Main Street for vendors on that day.    Board members indicated consent to both items and promised formal action at the September meeting.  Chris Schmaling, candidate for Racine County Sheriff, also addressed the Board.  He reported his qualifications for sheriff and his vision for the sheriff’s department.  He asked for support in the upcoming election.  Mrs. Winters, 405 S. Front Street, addressed the Board by introducing a young man named Joshua who was attending the meeting as a requirement for a boy scout badge.  Winters indicated Joshua had earned nine badges that summer.  Board members congratulated him on his accomplishments.
 
Department Reports:
Sheriff. 
Deputy Castillo presented a written report showing the following statistics for July:  two accidents; three speeding citations, eight traffic citations, five parking citations and nine warnings were issued.  There were three ordinance arrests and one misdemeanor arrest.  Complaint statistics were as follows:  fourteen complaints originated through calls directly to the Sheriff’s Department; Deputy Castillo assisted with four additional complaints, originated twenty-two on his own and performed follow up on ten. He reported twelve working days, 102.5 hours and 987 miles driven.  Ten foot patrols were conducted. 
 
Castillo reported working limited hours during July due to vacations and a death in the family.  There were two citations written for junk violations on Oak Knoll Road that week.  The individual was given 30 days to remove the violation previously, but did not comply.  Parking violations were throughout the village.  Traffic in the construction zone on Highway J and 36 continues to be a problem.  Castillo reported working with contractors on signage.   
 
Public Works.    Birkett’s written report was reviewed follows:
Lift Stations/ Sewer:  Ongoing testing of generator.  Checking on infiltration during rain storms.
 
Roads:  Dealing with washouts from rain storms.  Lost one tree on Oak Knoll Road during a storm on July 22nd.  Oak Knoll also flooded, though only for three to four hours.  I have ongoing pothole and shoulder touchup work.  Andy’s Excavating completed one-half of this year’s shouldering project, will be completing second half of project when more materials become available.
 
Parks:  Are in good shape.  Spraying infields for weeds.
 
Misc.   Animal control has been quiet. Up to date on Diggers Hotline. 
 
Additionally, Birkett reported that plans to install rip-rap in Pioneer Park have been delayed until next year after Memorial Day.  He will be getting quotes to repair two leaky manholes on Evergreen Drive and Weber Estates.  In Weber Estates, sewer gas has been eating the cement away where pressure lines enter the manhole.  A new cement treatment is available that suppresses this type of deterioration.  WRCSD is working on infiltration in their line from the canal to the plant.   Work on their line from Waterford to the canal has been completed. 
 
There was some ditch work done on Oak Knoll Road near the Hazelo farm.  A stream running under the road eroded the ditch.  The base of the ditch was moved back to where it was supposed to be.   
 
Animal control services included reuniting one kitten with its owner.  At the “Dog Days of Summer” event, held August 7th, 17 pets were micro-chipped. 
 
Engineer.  Tierney’s written report was reviewed as follows: 
Trail of Pines Condominiums:  No activity this period.  Awaiting revised as-built drawing submittal.
 
Rookery Landing Subdivision:  No activity this period.  Continue monitoring drainage on Blue Crane Court.  Coordinate future paving.
 
2009 Street Improvements:  Met with Contractor to review punch-list.  Surveyed crown on Wildberry.  Coordinate with contractor to complete the work.
 
Settlement of Rochester Condominiums:  Coordinating with Village Attorney and developer’s bank regarding contracts for completion of the work and acceptance of sewers.  Observe pavement repairs and final surface, plus grading work.
 
Ag School Drain Tile Study:  No activity this period.  Prepare report addendum from PW committee meeting with property owners.
 
Basic Village Engineer services:  Provided recommendation for storm sewer casting replacement on CTH W at the Bank.  Coordination with County regarding CTH D resurfacing; Researched floodplain for 28454 Plank Road and Eagle Creek floodplain from existing and proposed FIRM panels;  Review of revised plans and coordination with contractor and Village staff. 
 
Chart questioned the condition of the Evergreen Drive cul de sac.  He visited the site after the public works committee meeting and stated something definitely needs to be done to correct flaws in the pavement surface.  Tierney indicated Payne & Dolan was reluctant to do anything on that particular issue due to conditions imposed by the village during the project.  However, he noted they may have a different approach now that they know they have to come back and fix the crown on Wildberry Drive.  He will press harder on the cul de sac issue.  It was noted there were some funds retained on the contract that could be withheld to warranty the work.
 
Plan Approval to Expand Parking Lot:  201 & 203 W. Main Street
Owners/ Applicants:  Community State Bank & Village of Rochester
                   
Novy reported on Plan Commission review of the bank parking lot plan at their August 2, 2010 meeting.  The Plan Commission voted to approve the plan subject to the recommendations of the zoning administrator; addition of a condition that specifies plantings abutting Front Street must be maintained at less than two-feet in height; and village engineer review and approval of drainage plans.  The plan requires Village Board approval because Village property is involved.   
 
Bennett moved, 2nd by Chart to approve the parking lot plan and expenditures up to $5,000 to cover sidewalk replacement associated with the project.  Motion carried.
 
Preliminary Cost Estimate for Resurfacing N. River Road; Country Aire, Fox Knoll and Weber Estate Subdivisions
                                              
Birkett reported estimated resurfacing costs as follows:
 
N. River Road (Canal to Village of Waterford)
5,250 linear feet of asphalt, 22’ – 32’ wide
13,423 square yards @ $30 yd.
$402,780.00
Design & Engineering
$60,417.00
Total Estimated Cost:
$463,197.00
 
Fox Knoll, Clover, Fernwood, Knoll Terrace (Country Aire Subdivision)
7,021 linear feet, 22’ – 28’ wide
18,993 Square Yards @ $25 yd.
$474,825.00
Design Engineering
$71,223.00
Total Estimated Cost:
$546,048.00
 
Weber Estates Subdivision:
4,381 linear feet of asphalt, 24’ wide
11,682 square yards @ $25 yd.
$292,050.00
Design/ Engineering
$43,807.50
Total Estimated Cost:
$335,857.50
 
Birkett indicated all of these roads should be resurfaced within the next five years.  Ditching and potential paved pedestrian paths are the reasons for increased per foot costs affecting the N. River Road estimate.  All estimates include an allowance for manhole adjustments.  Some board members felt it was best to hold off on Weber Estates until the drainage problem affecting Maryl Street is corrected.  Birkett reported 21 miles of road under the Village’s jurisdiction.  He suggested one mile be resurfaced per year, equating to a budget of approximately $400,000 per year at today’s costs.  Consensus of the Board was to report these numbers to the Finance Committee for consideration in budget planning.
 
Proposal to Adjust Sanitary Manhole at Hwy. 36 and Hwy. 20:  McGuire Inc.
 
Birkett reported on contact with the project manager on the State Highway 36 reconstruction project.  The sanitary manhole at the intersection of State Highway 36 and State Highway 20 is in need of repair and should be adjusted to meet the new pavement.  The state’s contractor on the project, McGuire, Inc., submitted a proposal of $1,300 to perform the work.  Birkett reported checking with other sewer utility departments in the area.  They confirmed the repair cost was reasonable.  Johnson moved, 2nd by Bennett to accept the proposal. Motion carried
 
Update:  Site Analysis for new Village Hall
 
As directed at the last meeting, Novy reported contacting Jim Kempken in regards to acting as the Village’s consultant to facilitate choosing a building site for the Village Hall.  Kempken declined the work due to scheduling difficulties.  To move the project along, some preliminary site analysis work was ordered, including a survey of the library property, requests for proposals for environmental analysis of the two-story portion of the library building, and a request for a proposal to demolition the two-story portion of the library building.  The Village engineer is also working to determine utility impacts and possible building locations at the library site. 
 
It was also noted that building the Village Hall as a separate structure on the library site is being considered.   This could be accomplished if the ball diamond was removed from the property.  Twenty-one games were played there during the 2010 Waterford Youth Baseball and Softball season.  There are fourteen diamonds listed on the youth baseball schedule and they are not in constant use.  The director of the Waterford Youth Baseball/ Softball Association has been contacted to see if removal of the diamond would cause a hardship for league scheduling.  A response is forthcoming.
 
Chart reported on site analysis for the fire station site.   Members of the fire company recently produced a copy of the lease agreement that limits use of their parcel to the fire company only.  Senior fire company members also remember additional restrictions imposed by Racine County when the land the fire station is built on was deeded to the Village.  They believe these restrictions limit the Village’s ability to build a village hall adjacent to the station.  Fire company members also indicated the fire house was built where it is because that is where the best soils are on the site and other areas are not conducive to building. 
 
Consensus of the Board was to proceed with site analysis of the library property.  If situations develop which restrict location of the Village Hall at the library site, the fire station site should analyzed next.  If situations develop which restrict locating at the fire station site, the land east of the County garage on Academy Road should be the next site analyzed.   It was also noted that construction of a two-story building is less expensive than a one-story building.  A preference was indicated for siting the village hall in an area that would allow an exposed basement. 
 
Proposed Modification of Use:  Municipal Building meeting room and offices
        
Since the municipal building is no longer being used for public meetings, Novy requested changing the use of the old meeting room to office and storage space.  She estimated costs of creating two work stations and utilizing areas more efficiently at $1,250.  This cost includes changing locksets of all office areas to a like-keyed set, installation and programming of two desk phones, and purchase of heavy duty shelving units for the back storage room.   Novy reported the request is being made with knowledge that the village will be conducting business in the municipal building for quite some time, and that these changes will help solve some immediate problems.  Bennett moved, 2nd by Chart to approve the expenditure and modification of different areas of the building to meet staff needs.  Motion carried. 
 
Recommendation to notify Historic Preservation District property owners of designation or place article in newsletter:  Historic Preservation Committee
                                                           
Minutes of the August 3, 2010 Historic Preservation Committee meeting were reviewed.  The Committee requested that all property owners in the historical district be re-notified either by direct mail or an article in the newsletter of their designation and restrictions on exterior modifications to their buildings.  Bennett moved, 2nd by Lancour to authorize a mailing.  Motion carried.  
 
Fund-raising results for magnets to promote recycling in Rochester:  Meg Webber
        
Novy spoke on behalf of Meg Webber as she was unable to attend the meeting.  Webber was able to raise $570 in donations towards purchase of the magnets.  A balance of $80 is needed.  Consensus of the Board was to hold out for private donations to fund the entire purchase. 
 
Building Inspection Report:  207 S. Front Street
 
A building inspection report on 207 S. Front Street was reviewed by the Village Board.  The report indicated numerous structural problems with the house and recommended that it be razed.    Also presented for review was correspondence from the Law Office of Mark Sostarich indicating his office is in negotiations with an interested party who would like to purchase and raze the house.  Novy reported once a raze order is filed, there is a stay on any transfer of the property.   Bennett moved, 2nd by Weinkauf to delay issuance of a raze order until October 1, 2010, at which time the situation is to be re-evaluated.  If no action has occurred regarding the sale and/or razing of the house, the Village is to proceed with a raze order.  Motion carried.
 
Nuisance / Inhabitability Complaint:  35406 Academy Road
 
Novy reported receipt of a complaint regarding a house at 35406 Academy Road.  Pictures were provided.  A neighbor reported wildlife living in the house and the house being left unsecure.  The neighbor indicated the house used to be rented out, but hasn’t since there was a water/ flooding problem there a couple of years ago.  The Building Inspector requested direction from the Board on whether a special inspection should be scheduled.  Weinkauf moved, 2nd by Bennett to order a special inspection of the property.  Motion carried.
 
Application for Operator’s License Renewal:  Michael Maciosek
 
Novy reported Maciosek’s background check showed one DUI and a related bail-jumping charge in 2008.  Weinkauf moved, 2nd by Johnson to approve the license renewal.  Motion carried.
 
Correspondence:   There was no correspondence for the month of August.
 
Committee Reports:
Public Works Committee:   Birkett reported the August meeting was cancelled due to no items being on the agenda.  The next meeting of the committee will be held Tuesday, September 7th.  Proposals for a storm-water utility feasibility study are due on that date and will be reviewed at that meeting.
                                                                                                                          
Ordinance Committee:  Minutes of the July 19th meeting were distributed for review.  Beere reported the committee is continuing to work through the zoning code with Jon Schattner.
 
Village Hall Building Committee:  Chart indicated committee updates were already discussed during the meeting.  The next meeting of the committee is Monday, August 23rd. 
 
Western Racine County Health Department.  Bennett reported on the July 27th meeting of the Board of Health.  Alcohol, teenage pregnancy, and sexually transmitted diseases are the largest problems in western Racine County.  The department is requesting tougher enforcement of laws regarding underage drinking.  The Rochester Mini-Mart passed its most recent tobacco test.  No Rochester establishments violated the most recent underage alcohol selling “sting”.
 
Honey Lake Protection and Rehabilitation Board:   Weinkauf reported the annual meeting of the district will be held August 22nd at the Spring Prairie Town Hall.  They will be discussing paving the road under which the new equalization pipe was installed.  Rochester resident Mike Kasprzyk expressed dissatisfaction with the district’s choices regarding the roads in Honey Lake at their July meeting.  He requested that the Village take over the private roads in Honey Lake.  Board members noted problems with this concept in the past. Most roads in Honey Lake are only eight to ten feet wide and do not meet minimum right of way requirements for the village to take them over.
 
Finance Committee Report:  Beere reported the recommendations of the Committee to approve all disbursements listed on the check detail of July 13 through August 9, 2010; invest $150,000 of village general funds and $100,000 of sewer utility funds in a certificate of deposit for 90 days at the best rate of interest available; and $58,000 of public site funds in a six-month certificate of deposit at the best rate of interest available.  Bennett moved, 2nd by Weinkauf to approve the Finance Committee’s recommendations.  Motion carried. 
 
Bennett moved, 2nd by Chart to adjourn at 8:52 p.m.  Motion carried
 
Respectfully submitted,
 
 
 
Betty J. Novy, CMC
Clerk-Treasurer