March 18, 2009                                            VILLAGE BOARD                                                   7:30 p.m.
 
Meeting was called to order at 7:30 p.m. with Denman, Henning, Tamblyn & Kumbier present.
 
Sandi Swan, Deputy Clerk - Treasurer, Betty Novy, Clerk Treasurer and John Tierney, Village Engineer were also present.
 
Pledge of allegiance.
 
Tamblyn moved, 2nd by Kumbier to forego the reading of the January 21, 2009 minutes. All were in favor.
Motion carried.
 
Kumbier moved, 2nd by Henning to approve the January 21, 2009 minutes as written. All were in favor. Motion carried.
 
Period for Public Comment.   There was none.
 
Status Report: The Settlement of Rochester Condominium Project (Development in Foreclosure)
 
John Tierney addressed the board with preliminary cost estimates and outstanding letter of credit amounts regarding the work that still needs to be completed; the letter of credit amounts are based on 2004 dollars. The amounts are as follows:
 
Letter of Credit Amounts
·         Earthwork and Erosion Control                $74,456
·         Public Sanitary Sewer                            $39,350
·         Storm Sewer                                         $18,850
·         CTH J Turn Lanes                                  $27, 500
·         Private roads                                         $139,500
Infrastructure Subtotal                $299,656
                        Balance of LOC including withholdings                 $437,681   (expires 10/01/2009)
 
Cost to complete Select Items (Village Bid)
·         Public Sanitary Sewer (balance of Phase 2)                     $70,000
·         Road Connection to Millgate (Pavement)              $60,000
·         Storm Sewer for Millgate Road Connection                       $20,000
·         CTH J Turn Lanes (Earthwork and Pavt)                           $49,000
·         Utility Pole (We Energies) Relocation for CTH J                $28,000
·         Underground wire (TDS) Relocation for CTH J                   $23,000
Estimate Summary      $250,000
 
 
Discussion was held as to the priority of each outstanding item. Tierney indicated that the only public work that is not complete is the sanitary sewer. Most of the sewer is installed except for a small section on the Northern part of Phase II.
 
Tierney stated that the Village could wait and see if after the Bank takes ownership, they would have someone come in and manage the project and finish up the outstanding items without using the letter of credit. The letter of credit does not expire until 10/01/2009 at which time the Village can draw on the whole amount if none of the work is completed.
 
Consensus of the Board was to have the sanitary sewer completed with the letter of credit dollars.
 
Tierney stated the connection to Millgate development has been expressed as a safety concern in past meetings, there is about 300 ft. of pavement that would be needed to connect the two developments in addition to storm sewer.
Tierney said connecting the two developments would give the commercial properties more appeal.
 
After further discussion, the Board prioritized the work that needs to be completed. 
 
Henning moved, seconded by Tamblyn to draw on The Settlement’s letter of credit to complete the following infrastructure items in the order as listed:
 
1.       The road connection to Millgate and associated storm sewer;
2.       Install the remainder of public sanitary sewer;
3.       Install CTH “J” turn lanes, including relocation of utility poles and phone cables;
4.       Install the second lift of asphalt on roads already installed;
5.       Complete the roads not installed
 
All were in favor. Motion carried.
 
Novy will draft a letter to the bank to let them know what is outstanding on the development and that the Village intents to draw on the letter of credit to complete the above listed items.
 
Discussion was held about the dry hydrant on the development not functioning properly. Tierney stated that the Village could just call Wanasek and have them dig it out and clean it out and have it charged to the letter of credit under storm sewer or earthwork. Chris Birkett should check cost.
 
Henning wanted to know what the status was with the dog problem on Main St. Swan stated that Roberta Connor was sent a certified letter indicating that she had until April 21st to comply with ordinance or move.
 
Henning stated that he received another complaint from the next door neighbor about barking and smell.  Dep. Castillo is to do a follow up on the complaint to see if there is a nuisance.  Tamblyn indicated that he also received a complaint.
 
Kumbier moved, seconded by Henning at 8:14 p.m. Motion carried.
 
Respectfully submitted,
 
 
 
Sandi Swan
Deputy Clerk-Treasurer