OCTOBER 15, 2008                    REGULAR BOARD MEETING                                  7:30 P.M.

Chris Denman called the meeting to order at 7:30 p.m. with Board members James Henning, Mark Tamblyn, Russ Kumbier and Dave Pattengale present.   Dean Stapleton and Bill Weidert were absent.

Betty Novy, Clerk-Treasurer; John Tierney, Engineer; and Lee Greivell, Building Inspector; were also present. 

Pledge of Allegiance.

Kumbier moved, 2nd by Henning to forego verbal reading of the September 17 & 24, 2008 meeting minutes.  Motion carried.

Henning moved, 2nd by Tamblyn to approve minutes of the September 17 & 24, 2008 meeting as printed.  Motion carried.

Period for Public Comment:   No one appeared for public comment.

Department Reports:

Sheriff’s Department report.   A written report was reviewed showing the following statistics for September:  one accident; two speeding citations, one traffic citation, nine parking citations and thirteen warnings were issued.  There were four arrests.  Complaint statistics were as follows:  Twenty-seven complaints originated through calls directly to the Sheriff’s Department; Deputy Prochaska assisted with eleven additional complaints, originated sixteen on his own and performed follow up on six. He reported sixteen days, 142.0 hours and 1,267 miles driven.  Six foot patrols were conducted. 

Deputy Prochaska reported some minor vandalism since kids have gone back to school. He also reported his resignation from the Sheriff’s Department effective October 24, 2008.  Another Deputy will be assigned to the Rochester position.  He expressed appreciation for the opportunity to work for Rochester and enjoyed getting to know members of the community.  He is taking a position with the Mt. Pleasant Police Department and will hand matters over to the new deputy to the best of his ability. Sergeant Kacmarcik reported resume’s due by October 29^th for Deputy Prochaska’s replacement.  Plans are to have a new deputy in place by November 3^rd.  Board members expressed appreciation for the work Deputy Prochaska has done in the community and wished him well in his new endeavors.

Maintenance. Brian Krueger reported he will be working on exterior lights on the library building this weekend.  Several are out and there may be wiring issues.  Board members directed Brian to contact an electrician if any problems arise.  A single remote photo cell was suggested as a possible solution to the individual photo cells that fail or become subject to vandalism.   Brian was directed to remove attention flags from the stop signs in Weber Estates.  There was discussion on the condition of the wet well for the E. Main Street lift station.  Novy is to make arrangements to have the wet well cleaned this fall.

Engineering Department.   John Tierney’s written report was reviewed as follows:

Building Inspection. Lee Greivell reported several miscellaneous permits for the month of September.  He also reported attendance at the State Department of Commerce building conference.  He obtained good information on storm-water management which will be put to practice.

Vandalism at Rochester Public Library; request for fencing

Novy reported on a request made by Mary Stapleton, library director.  Vandalism, in the form of spray painting, occurred in the alcove between the old and newer sections of the library building.  She would like to know if a fence could be installed to make this area less accessible.  Lee Greivell was questioned on the feasibility of this request.  The alcove provides an access point to one of the building’s exits.   Lee indicated the exit is probably there to meet fire codes and should not be blocked.  There was discussion about possible lighting improvements for the area.  Denman and Henning will visit the site to determine possibilities and report options at the next Board meeting.

Warranty Period Expiration and Release of Letter of Credit:  Millgate Center

John Tierney reported on final inspection of the Millgate sewer system at the end of the development’s warranty period.  There were no problems found.  A recommendation was made to release all financial guarantees.  Pattengale moved, 2^nd by Kumbier to release the final letters of credit for Millgate Center.  Motion carried.

N. Rochester Street Bridge Project complaint update:  Marvin Gauger

John Tierney reported on investigation of culvert grades between the bridge project and Gauger’s culvert to the north.  There is a problem with the elevations.  Novy reported forwarding this information to the project engineers.  They are still investigating the problem.  Board members requested confirmation that the project engineers will accept responsibility and fix the problem.  A letter should be forwarded to Gauger informing him of the Village’s communication with the contractor and his need to clear out his culvert on the north end.

2009 Budget Proposal:  Finance Committee

The finance committee presented the 2009 budget proposal for review and discussion.  Henning moved, 2^nd by Tamblyn to approve the budget proposal for publication and public hearing on the condition that the November 4, 2008 consolidation referendum fails.  Motion carried.

Correspondence was read from Southeastern Wisconsin Regional Planning Commission regarding distribution of their 2007 Annual Report; and Racine County Planning and Development regarding continued canal work by the Racine County Drainage District (the Fox River will be lowered again this winter season).  An inquiry was to be passed on regarding the district’s intentions on dredging the Wind Lake Drainage Canal all the way to the Fox River.

Committee reports:

Street:  An inquiry was made regarding removal of the willow tree from the Winski property that was promised with the N. Rochester Street bridge project.  Tamblyn and Henning will meet with Winski to verify his wishes in regards to both tree removal and remaining landscaping.

Consolidation:  A joint Town/Village Board meeting was set for Monday, October 27^th at 7:00 p.m. to discuss the consolidated budget proposal and the possibility of paid emergency medical service day time staff. 

Parks and Beautification:  Kumbier reported fencing installed at Rochester Commons Park.  That wraps up most of this year’s projects.  Brian is to be directed to bring street planters in for winter.  He is also to re-adjust the planters in front of the lift station so that they are even. 

Health Board:  Novy reported the possibility of hiring a sanitarian for restaurant inspections.  The state is pushing this responsibility to local health departments.  Also, the Countryside Humane Society contract will be received shortly.

Ordinance Committee:  Consensus of the Committee was to delay any activities by the committee until after the budget season.

Racine County Comprehensive Plan Multi-Jurisdictional Advisory Committee:  Pattengale reported coordination with FEMA on floodplain designations.    There was question whether FEMA data was being adjusted based on recent flood events.  Tierney will check with the agency.

Finance:  Denman read the report.  Henning moved, 2^nd by Kumbier to approve.  Motion carried.

Kumbier moved, 2^nd by Henning to adjourn at 8:56 p.m.  Motion carried.

Respectfully submitted,

Betty J. Novy, CMC

Clerk-Treasurer