MAY 21, 2008                                       REGULAR BOARD MEETING                                   7:30 p.m.

Meeting was called to order at 7:30 p.m. with Board members Chris Denman, Dean Stapleton, James Henning, Dean Stapleton, Mark Tamblyn, Dave Pattengale and Russ Kumbier present.  

Betty Novy, Clerk-Treasurer; John Tierney, Village Engineer; and Lee Greivell, Building Inspector; were also present. 

Pledge of Allegiance.

Pattengale moved, 2^nd by Kumbier to forego verbal reading of the April 16, 2008 meeting minutes.  Motion carried.

Stapleton moved, 2^nd by Kumbier to approve minutes of the April 16, 2008 meeting as printed, with the following correction:

Henning moved, 2^nd by Stapleton “Pattengale” to adopt Ordinance #2-2008 “An Ordinance providing for the Consolidation of the Village of Rochester and Town of Rochester pursuant to Sec. 66.0229, Wis. Stats. 

Motion carried.

Period for Public Comment:   No one appeared for public comment.

Department Reports:

Sheriff’s Department report.   A written report was submitted showing the following statistics for April:  zero accidents; eight speeding citations, four traffic citations, four parking citations and twenty-one warnings were issued.  Complaint statistics were as follows:  sixteen complaints originated through calls directly to the Sheriff’s Department; Deputy Prochaska assisted with sixteen additional complaints, originated twenty on his own and performed follow up on ten.  He reported sixteen work days, 138.25 hours and 1,527 miles driven.  Four foot patrols were conducted. 

Deputy Prochaska reported traffic volumes down, most likely due to the increase in gas prices.  Sgt. Kacmarcik was questioned on whether this is a trend throughout the county.  He indicated traffic on I-94 continues to generate over $1,000,000 in revenue.  There has been no drop off of activity in that area. Deputy Prochaska reported a recent incident on Musquequack Street where some adolescents participated in starting one child’s shoes on fire in order to publish the footage on YouTube™, an online video forum. The child suffered 2^nd and 3^rd degree burns.  Citations were written to those involved.  Novy referred a traffic complaint regarding N. Rochester Street and Fox Knoll Drive.  The complaint involved speeding and loud music.  Denman also reported observing high speeds on Fox Knoll Drive.  John Tierney will look into possible traffic calming techniques for the area.  Denman questioned the Sheriff’s Department contract situation with Village of Waterford.  Sgt. Kacmarcik indicated Waterford is replacing their first shift officer with more administrative support and by contracting with the Town of Waterford Police Department for coverage during that time.  Denman questioned whether this arrangement impacts the number of available Sheriff’s deputies on the west end of the County.  Sgt. Kacmarcik indicated that it will not have an impact unless shifts are eliminated from their contract.  For now, service is the same.

Maintenance.   Brian Krueger reported installing playground chips at Rochester Commons Park.  He cut the grass by the N. Rochester Street Bridge, but noted more weeds than grass.  Novy noted communication with abutting property owners regarding the same issue.   In a recent conversation with the bridge replacement engineer, it was noted a final walk through will be scheduled soon.  Any landscaping concerns can be identified for correction at that time.  Denman requested that Brian straighten the planters by the lift station.

Engineering.  John Tierney’s written report was reviewed as follows:

John reported issuing a letter indicating it is now acceptable to issue a building permit for Trail of Pines with the understanding they it was Building A.  It now looks like they are building Building B instead.  Building B needs the lift station to be operational before occupancy.  The developer is modifying plans to supply power to the lift station.  There are also some outstanding grading issues that need to be addressed before the private road can be paved.

Building Inspection (Lee Greivell).    Lee reported three permits issued for the month of April.    He is processing the building permit for Building B in the Trail of Pines condominium development and expects to issue it within the next couple of days.

Installation of gravel base vs. sod on vacant lot (in preparation for parking lot installation next year) Community State Bank; Rick Fettes

Novy reported Rick Fettes from Community State Bank as unable to attend.  Novy spoke on his behalf.  The bank inquired whether it is okay to install a gravel base on the lot they recently acquired to allow it to settle for a year before paving for a parking lot.  This is the lot that will eventually be shared with the Municipal Building.  The area that was the basement of the house that was removed from the lot needs to settle before paving.  Plans are to pave the lot either this fall or next spring.  Consensus of the Board was that installation of the gravel base is acceptable.  However, parking lot plans are to be submitted for approval before asphalt is installed.

Custom Grading provided a quote of $2,680 to strip the topsoil and install 8” of traffic bond for the area that is behind the Municipal Building.   This would be the Town and Village’s area if they wish to have the base installed for their section.  Novy reported quote for the bank’s section was approximately $7,000.  Consensus of the Board was to solicit at least one additional quote.  Novy is to check with the bank as to whether they are open to receiving quotes from other contractors.

Update on County Highway J Turn Lane Improvements (The Settlement)

Despite receiving earlier confirmations from both TDS Telecom and WE Energies that utilities did not need to be moved in order to install the County Highway J turn lane for “The Settlement”, the grading contractor is now saying utilities are in the way of site improvements.   It was noted that WE Energies installed new poles since turn-lane plans were drawn.  The poles are in slightly different locations than those shown on the plan.  John Tierney and Chris Denman reported on a site visit.  While on site, they did not observe heavy traffic volumes, but did note traffic tended to exceed the 25 m.p.h. speed limit.   A request for more speed limit signage is being made to Racine County.  John will be drafting an alternative plan for submittal to Racine County to see if the turn lane can be shortened and narrowed in order to avoid moving utilities.  Consensus of the Board was to agree with this approach. 

Resolution #1-2008 to update the Village of Rochester Fee Schedule

Novy reported fee schedule updates as follows:

• Adopt the Wisconsin Uniform Building Code Schedule of Permit Fees as published by the Building Inspector’s Association of Southeast Wisconsin, as amended from time to time and in effect on the date of application for the permit.

• Specify individual changes to plumbing, electrical and hvac permits approved at the April meeting

• Remove any duplication or unnecessary verbage

• Remove limitation to charging park fees (see memo)

• Updated the public site fee to $530.45 per dwelling unit.  This change reflects annual increases matched to the consumer price index (specified in the original ordinance).

Stapleton moved, 2^nd by Henning to adopt Resolution #1-2008 updating the Village of Rochester fee schedule.  Motion carried.

Request for Stop or Yield sign, intersection of Paul and Stephanie Streets:  Russ Kumbier

Russ reported being approached by Lori and Brandt Peternell regarding the need for a stop sign at this location.  Lori Peternell addressed the Board indicating a near accident at the intersection.  She indicated observation of many drivers not looking to the right from Stephanie Street when turning onto Paul Street.  She stated near accidents are commonplace.  Board members reported observation of no stop signs in the subdivision.   It was noted as unusual as most other subdivisions have them.   Henning moved, 2^nd by Stapleton to direct the Street Committee to put together a signage plan that incorporates Weber Estates Subdivision as a whole.  Motion carried.

Park Committee Recommendations:  Concrete Pad and Sidewalk Installation

Henning reported a recommendation to install two concrete pads for the port-a-potties in both Rochester Commons and Pioneer parks and to install a sidewalk on the west side of the municipal building.  Installation of the sidewalk is contingent on the Town of Rochester Board agreeing to pay for half of the sidewalk work at an approximate cost of $650.   The total cost to the Village was stated as $1,250.  Kumbier moved, 2^nd by Tamblyn to approve the estimates and concrete work contingent on approval of shared costs by the Town.  Motion carried.

Street Committee Recommendation:  Sewer Televising Proposals and Street Projects

Tamblyn reported on street committee review of two sewer televising proposals.  The Expediter’s of Oconomowoc’s proposal specified $1.35 per lineal foot; and Visu-Sewer Clean and Seal specified $.86 per lineal foot.  The Expediter’s includes mandatory cleaning and vacuuming of all lines.   Visu-Sewer performs light jetting of the lines, with $200 per hour charged for heavy cleaning when needed.  The committee recommended approving Visu-Sewer’s proposal.  Kumbier moved, 2^nd by Henning to approve Visu-Sewer performing the work.  Motion carried. 

The committee also recommended the following maintenance expenditures for 2008:

• crack-filling and patching in the amount of $5,000 to address cracking in several street surfaces and to fill in around several sewer manhole covers;

• $2,500 of street maintenance funds towards installation of the aggregate base for the library parking lot project off of Wade Street; 

• $2,500 towards sidewalk projects; and

• $1,500 towards striping the N. Rochester Street pedestrian lane and Main Street parking areas.

Tamblyn reported on sidewalk improvements performed by one property owner on S. Rochester Street.  This area was slated for sidewalk tile replacement by the committee.  He is working to obtain additional quotes for sidewalk tile replacements to the south of this location.  When a “per tile” cost is established, the committee recommends reimbursing the individual for the number of tiles the Village was planning to replace in front of his house.  Additionally, Tamblyn is creating a sidewalk plan that will create a swale between CTH J and the sidewalk tiles that need to be replaced.  He may solicit the help of Racine County to re-grade the shoulder once sidewalk work is done.

Consensus of the Board was to agree with recommendations of the committee for 2008 street projects.

Fire Department request to re-grade Fire Lane- Pioneer Park

A quote of $1,520 from Custom Grading to re-grade the fire lane was reviewed.  Consensus of the Board was to table this item for additional quotes.

Sidewalk Improvement proposals:  S. Rochester Street

Tamblyn addressed this item under “Street Committee Recommendations”.

2008-2009 Committee Assignments

Denman reported the following 2008-2009 committee assignments:

Finance:  Dean Stapleton (Chairperson), Dave Pattengale, Mark Tamblyn

Ordinance:  Dave Pattengale (Chairperson), Mark Tamblyn, Dean Stapleton

Street:  James Henning (Chairperson), Russell Kumbier, James Joseph, Bill Weidert

Parks & Beautification:  Russell Kumbier (Chairperson), Bill Weidert, James Henning, Mary Stapleton

Historic Preservation:  Bill Weidert (Chairperson), James Henning, Russell Kumbier, Shirley Degner, Beverly Schlichting

Joint Consolidation:  Christopher Denman, Gary Beck, Bill Weidert, Mike Weinkauf, Betty Novy

Plan Commissioner term ending May 2008:  One vacancy is created.  Chris requested candidates to fill the seat. 

Zoning Board of Appeals members with terms ending May 2008:  Tony Hegemann and Elizabeth Joseph.  Chris re-appointed those members subject to their acceptance.

Emergency Operations Committee:  Tim Dahlberg (Fire Chief), Christopher Denman, James Henning, Russell Kumbier, Dean Stapleton, Cheryl Mazmanian (County Health Director), David Maack (County Emergency Management), Sheriff Bob Carlsen.

Western Racine County Health Department Representative:  Betty Novy

Summer Newsletter- presented for corrections or approval

Stapleton moved, 2^nd by Pattengal to approve the newsletter for distribution after addition of a front page article summarizing the May 28^th public information meeting on consolidation.

Correspondence: Baxter-Woodman Engineering- Trail of Pines Building Permit (John explained authorization of the building permits in the monthly engineer’s report.)

Committee reports:

Street:  A meeting was set for Tuesday, June 3^rd at 7:00 p.m. to look at Stop Sign requirements for Weber Estates Subdivision, discuss modification to turn lane requirements for County Highway J and to review sidewalk replacement proposals.  Tamblyn is to attend this meeting to report sidewalk specifications and proposals to new committee members.

Parks and Beautification:  Henning reported Roman’s Grading is waiting for Digger’s Hotline to mark the parking area for Rochester Commons Park.  They will begin the project shortly.  They inquired whether a stone path should be installed from the parking area to the ball diamonds.  Consensus was to have the path installed with it terminating between the bleachers and play area.  Tamblyn requested that erosion control be installed around topsoil stockpiles. 

Health Board:  Novy reported the next meeting scheduled for Tuesday, May 27^th at 7:00 a.m.        

Ordinance Committee:  No meetings are needed.

Racine County Comprehensive Plan Multi-Jurisdictional Advisory Committee:  Pattengale reported on recent discussions regarding housing stock in the area.  The Villages of Rochester and Waterford have a substantial amount of rental properties.  This is different from most towns in western Racine County.  A recent newsletter is available for distribution.  Pattengale will provide it to the Clerk for distribution to Board members.  He also reported on discussion of the impact of levy limits on affordable housing.  Some municipalities are denying lower cost developments because of the inability of lower values to support increased services.  The committee is considering contacting legislators with some kind of financial formula that would prevent that effect.

Finance Committee:    Weidert read the report.  Stapleton moved, 2^nd by Tamblyn to approve.  Motion carried.

Novy reported on attendance at an intergovernmental meeting hosted by the Village of Waterford on April 29^th.  The next meeting is scheduled for Wednesday, October 29^th at 6:30.  Rebecca Ewald, Administrator for the Village of Waterford, is to be contacted with topic suggestions.  Denman requested that Fire Chiefs of the different municipalities be invited to report on equipment, staff and any future issues facing the departments.

Pattengale moved, 2^nd by Kumbier to adjourn at 9:03 p.m.  Motion carried.

Respectfully submitted,

Betty J. Novy, CMC

Clerk-Treasurer