Link to:  March 25, 2008 Joint Board Meeting Minutes

MARCH 19, 2008                             REGULAR BOARD MEETING                                   7:30 p.m.

Meeting was called to order at 7:30 p.m. with Board members Chris Denman, James Henning, Mark Tamblyn, Dave Pattengale, Russ Kumbier and Dean Stapleton present.   Bill Weidert was absent.

Betty Novy, Clerk-Treasurer; John Tierney, Village Engineer; and Lee Greivell, Building Inspector; were also present. 

Pledge of Allegiance.

Kumbier moved, 2^nd by Pattengale to forego verbal reading of the February 20, 2008 meeting minutes.  Motion carried.

Henning moved, 2^nd by Pattengale to approve minutes of the February 20, 2008 meeting as printed.  Motion carried.

Period for Public Comment:   No one appeared for public comment.

Department Reports:

Sheriff’s Department report.  A written report was submitted showing the following statistics for February:  two accidents; four speeding citations, seven traffic citations, thirteen parking citations and nine warnings were issued.  Complaint statistics were as follows:  eleven complaints originated through calls directly to the Sheriff’s Department; Deputy Prochaska assisted with two additional complaints, originated ten on his own and performed follow up on one. He reported nine work days, 78.5 hours and 710 miles driven.  Zero foot patrols were conducted. 

Deputy Prochaska reported being on vacation during most of the month of February.  That and cold weather contributed to reduced activity.  He reported on an industrial accident that occurred at Parkview Sand and Gravel.  An excavator and its operator fell through ice and were submerged under water.   Many jurisdictions participated in recovery efforts.  However, unstable ice and the size of the excavator caused difficulty locating and retrieving the operator.  He did not survive.  Deputy Prochaska reported on questions that arose with the Town Board on whether or not Board members want to be updated when incidents of this magnitude occur.   These issues and others will be addressed when updating Rochester’s Emergency Management Plan.  The new Fire Chief is in the process of reviewing the document.  A meeting of the Emergency Management Committee is to be called when he is ready.  Sergeant Kacmarcik reported on parking citation statistics.  Board members requested that an overnight parking article be placed in an upcoming newsletter to remind residents of the restriction.

Maintenance.   Brian Krueger was absent.  Board members requested that Brian continue with replacement of street name signs and faded “No Parking” signs as warmer weather approaches.  Also noted was the need to contact Racine County Public Works regarding striping on N. Rochester Street.  Both bike and driving lanes will need to be marked during the upcoming season.

Engineering.  John Tierney presented his written report as follows:

Building Inspection (Lee Greivell).    Lee reported four building permits issued for the month of February.  Three were to repair fire damage at 502 Paul Street.    Plan Commission minutes were reviewed in response to a question that was raised at the February meeting in regards to an older barn on the Addis property.  The minutes included a recommendation that the structure be razed.  There was no requirement.  In regards to the leaning shed at 207 E. Main Street, the property owner is being invited to the March Plan Commission meeting to further discuss options for removal or repair of the structure.   

Annual Report:  Western Racine County Health Department

Cheryl Mazmanian, Director of the Health Department, addressed the Board.  She reviewed statistics printed in the 2007 Western Racine County Health Department Annual Report including costs, clinic attendance, environmental health visits, and communicable disease outbreaks.  She indicated overall increases in vaccines (31%) and communicable diseases (24%).    A 39% increase in environmental issues was directly related to flooding along the Fox River this past August.  Teen pregnancy rates in the area were 4%, less than the State rate of 9%.  Attention is being given to pandemic influenza as part of public health emergency planning.  A business forum is being planned to help prepare business and government entities for this possibility.  She will forward a copy of event details to the Board.  State sponsored WIC (Woman Infant and Children) programs held in the health department building are helping target and serve high risk families.   The health department received grant income of $293,000 in 2007.  

Jill Scheeley, Public Health Nurse, reported on statistics particular to Rochester.  2007 costs for the Village were $6.09 per capita, up from $5.34 in 2006.  Overall, immunization clinic participants increased from 469 in 2006 to 926 in 2007.   Increased participation is likely due to insurance coverage reductions for well child care.  Use of blood pressure clinics remain steady.  There were 9 births in the Village of Rochester in 2007, down from 11 in 2006.   

Certified Survey Map creating one lot and one outlot from two lots and two outlots

Owners: Dennis and Judith Karweik

Location: 521 Fox Knoll Dr.         

Tax No. 176-031911420000 & 176-031911419000

Denman reported on Plan Commission consideration of the certified survey map.  The purpose of the map was stated to combine two lots and adjust an outlot line to address zoning issues associated with placement of an existing shed.  The Plan Commission recommended approval.  Stapleton moved, 2^nd by Henning to approve the certified survey map creating one lot and one outlot from two lots and two outlots at 521 Fox Knoll Drive.  Motion carried.

First Reading:  Ordinance #2-2008 “An Ordinance to Rezone Land at 104 South Front Street from R-2 Single Family Residential District to B-1 Central Business District”

Novy reported this parcel has been combined with Community State Bank’s parcel.   The purpose of re-zoning is to allow use of the parcel as a parking lot for the bank.   A public hearing is required before action can be taken on the request.  Consensus of the Board was to schedule the public hearing for the April meeting.

Hazardous Waste Collection Event:  Veolia Environmental Services Contract/ Cost sharing

Novy reported on attendance at the Clean Sweep Grant recipient meeting.   An executed contract was received confirming State funding up to $10,575 for the event.    A contract from Veolia Environmental Services was reviewed.  Veolia complies with State negotiated contract terms.  Novy proposed that costs be shared between the Town and Village of Rochester as they were the last time a clean sweep event was held.  Local costs were shared 50/50 on base charges, with collected material disposal costs shared based on the percentage of participants from each municipality.  She noted municipality of residence will be tracked at the event.  The Town approved this cost sharing method at their meeting March 10^th.  Stapleton moved, 2^nd by Tamblyn to approve the contract for collection of household hazardous waste with Veolia Environmental Services and the cost sharing method as discussed.  Motion carried.

Set date for Board of Review (May 13-14-15 or May 26-27-28)

The date and time for Board of Review was set for Wednesday, May 14^th from 6:30 to 8:30 p.m.

Set date for Joint Town-Village Board meeting to review consolidation ordinance revisions

The date for a Joint Town and Village Board meeting was set for Tuesday, March 25^th at 6:30 p.m.

Correspondence:  SEWRPC Report:  Regional Water Supply Plan for Southeastern Wisconsin

Denman recommended Board members review the report regarding water usage in the area.

Committee reports:

Street:  Tamblyn reported an intention to focus on S. Rochester Street sidewalk repairs this year.  He will compile a list of pothole repairs after the winter season.   He reported contacting Chuck Britnall on tree and brush removal.  The committee will meet some time in April.

Consolidation:  Denman reported on a meeting with that was held with representatives from the Village of Waterford.  Boundary agreement terms were discussed.   Legal representation is revising the agreement.

Parks and Beautification:  Henning reported eight bid packets out for the Rochester Commons parking area.  The bid opening is scheduled for Thursday, April 3^rd.  A meeting was scheduled for Wednesday, April 9^th at 7:00 p.m. to review bids and prepare a recommendation for the Village Board.  Prices for playground chips are to be obtained before the April meeting.

Health Board:  Novy reported the next meeting scheduled for Tuesday, March 25^th at 7:00 a.m.     

Racine County Comprehensive Plan Multi-Jurisdictional Advisory Committee:  Pattengale distributed the latest newsletter from the Committee and pointed out information on environmentally contaminated sites in Rochester.

Finance Committee:   Denman read the report.  Pattengale moved, 2^nd by Kumbier to approve.  Motion carried.

Kumbier moved, 2^nd by Tamblyn to adjourn at 9:02 p.m.  Motion carried.

Respectfully submitted,

Betty J. Novy, CMC

Clerk-Treasurer

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March 25, 2008                    JOINT TOWN/ VILLAGE BOARD MEETING                             6:30 p.m.

Meeting was called to order at 6:30 p.m., with Gary Beck, Paul Beere and Mike Weinkauf present from the Town Board; and Chris Denman, Dean Stapleton, Russ Kumbier, Jim Henning and Mark Tamblyn present from the Village Board.   Bill Weidert and Dave Pattengale were absent.

Betty Novy, Clerk-Treasurer, was also present.

2009 Law Enforcement Contract

Terms of the Town and Village 2009 law enforcement contract with the Racine County Sheriff’s Department were reviewed.  Total costs were listed as $96,904, down $100 from 2008 contract costs.  Paul Beere moved, 2^nd by Mike Weinkauf to approve the Town’s 2009 contract with the Racine County Sheriff’s Department.  Motion carried.  Russ Kumbier moved, 2^nd by Mark Tamblyn to approve the Village’s 2009 contract with the Racine County Sheriff’s Department.  Motion carried.

Shared Parking Lot considerations

Betty Novy reported on conceptual parking lot plans prepared on behalf of Community State Bank that include a shared parking area on a portion of the municipal building’s lot.  She expressed the need for input regarding Village and Town willingness to participate in the paving project, cost sharing and maintenance.  Rough estimates indicated the municipal building’s portion of the proposed parking area to represent approximately 10% of the overall project.   Consensus of both Boards was to participate in the project and to offer 10% cost sharing on paving and future maintenance costs.

Fire Department parking lot resurfacing

Betty Novy requested confirmation of last year’s direction to bid out resurfacing the fire station parking lot with the Town’s 2008 Road Improvement program.  She also questioned whether the bid should be broken into options.  Consensus of both Boards was to include parking lot specifications with the Town’s 2008 bid package as two optional bids- one to resurface the entire parking lot and the other to resurface only east and southern portions (in relation to the fire station building).  Novy also reported on the engineer’s inquiry regarding the need for pavement borings.  Several individuals reported that the parking lot consists of only one layer of asphalt.  It would be helpful to know how thick the pavement is before drawing specifications for the project.  Costs for the borings were stated as approximately $600.  Consensus of the Board was to have the borings done before bidding out the project.

Review ordinance establishing terms of consolidating the Town and Village of Rochester:  Attorney John Hotvedt

Revisions to the draft ordinance were found compatible with previous direction given by Town and Village Boards.  Two additional revisions were requested.  Under Section 5 “Land Use”, “Moratorium on Plat Approval and Subdivision Regulations”, language should be reviewed to make sure it includes any developments that might take place under the Village’s Planned Unit Development ordinance.  Section 12 “Effective Date” should state a void date of November 7, 2008.  The attorney is to make these revisions and prepare ordinances for both Town and Village Boards to consider at their regular April meetings.

Establish Time Table and Outline for public meetings

A spring public information meeting was scheduled for Wednesday, May 28, 2008 at 7:00 p.m.  Zoning maps and financial information are to be ready for presentation.  A newsletter dedicated specifically to consolidation issues and notifying residents of the meeting date and time should be mailed in advance of the meeting. 

Public Comment.  Patricia Gerber, owner of Maas & Sons, Beck Drive, addressed both Boards stating concern over boundary agreements with the Village of Waterford.  She stated her desire to remain in Rochester.  Patti was informed that there will be no mandatory annexations to neighboring communities as part of boundary negotiations.

Gary Beck moved, 2^nd by Jim Henning to adjourn at 7:33 p.m.  Motion carried.

Respectfully submitted,

Betty J. Novy, CMC

Clerk-Treasurer