JUNE 18, 2008                                 REGULAR BOARD MEETING                                   7:30 p.m.

Meeting was called to order at 7:30 p.m. with Board members Chris Denman, Dean Stapleton, James Henning, Dean Stapleton, Mark Tamblyn, Dave Pattengale and Russ Kumbier present.   Bill Weidert was absent.

Betty Novy, Clerk-Treasurer, and Lee Greivell, Building Inspector, were also present. 

Pledge of Allegiance.

Kumbier moved, 2^nd by Henning to forego verbal reading of the May 21 & 22, 2008 meeting minutes.  Motion carried.

Kumbier moved, 2^nd by Henning to approve minutes of the May 21 & 22, 2008 meeting as printed.  Motion carried.

Period for Public Comment:   Denman reported a request by Lloyd Frye, 29510 Washington Avenue, that the Board consider an ordinance to allow operation of electric golf carts on village streets that have a 25 m.p.h. speed limit.  Lloyd also contacted the Village of Waterford with the same request.  The City of Oshkosh, Village of Mt. Pleasant and Village of Union Grove are all said to have ordinances to this effect.  Board members indicated a need to research the following items:  whether the Village of Waterford is considering the ordinance, a legal opinion on liability, and whether Racine County would allow these vehicles on county highways that run through the Village.  Racine County should also be asked if golf carts are allowed on the bike trail.

Department Reports:

Sheriff’s Department report.   A written report was reviewed showing the following statistics for May:  zero accidents; four speeding citations, one traffic citation, nineteen parking citations and eight warnings were issued.  There was one misdemeanor arrest.  Complaint statistics were as follows:  twenty-three complaints originated through calls directly to the Sheriff’s Department; Deputy Prochaska assisted with six additional complaints, originated twenty-five on his own and performed follow up on four. He reported twelve work days, 110.5 hours and 1,179 miles driven.  Eight foot patrols were conducted. 

Deputy Prochaska and Sergeant Kacmarcik were not available to attend the meeting.

Maintenance.   Brian Krueger was absent.  Novy is to direct Brian to make sure storm sewers are clear.  The silt fencing by the new parking area on Wade Street is to be removed once grass is established. 

The engineer’s report was delayed until such time as he arrived. 

Building Inspection (Lee Greivell).    Lee reported issuing a permit for one building in the Trail of Pines Condominium project and several other miscellaneous permits.  The property owner at 101 N. Front Street failed to get a building permit for re-roofing the commercial structure.  The owner is being charged double fees.  Recent flooding and its impact on the Coral Reef Restaurant/ development project was also discussed.  The extent of flooding is to be documented for reference in case of further proposals. 

Rochester Welcome Sign design and installation:  Nancy Kolp

Nancy Kolp, owner of Stir Crazy Coffee Shop, addressed the Board   She reported an offer by a local artist to donate a sign to direct and welcome people to Rochester.  A conceptual drawing was presented with the wording “Welcome!  Historical Village of Rochester”.  Nancy indicated the wording is not set yet.  Downtown business owners may prefer something like  “Village Shoppes of Rochester”.  She requested whether the Board would be open to installation of a sign like this.  Locations were discussed.  Nancy indicated willingness by Jim Hurst to locate the sign on his property at the corner of Main Street and State Highway 36.  Board members were open to the idea, but stressed that the sign must follow applicable ordinances and Highway 36 design standards.  Novy is to provide Nancy with a copy of the regulations.

John Tierney arrived at this time.

Engineering Dept.  John Tierney’s read his written report as follows:

John indicated further discussion of The Settlement’s turn lanes will take place under that specific agenda item.

License Renewals:

Novy reported that all liquor license establishments had passed their fire inspections.  Chances and Coral Reef also passed grease trap inspections.

Rochester Mini Mart, 605 S. Front Street: Class “A” Liquor & Beer, Cigarette, Soda.  
Operator’s License Renewals: Patricia Beardsley, Kathleen Wiesend, Christina Dahlman,
David Vanwinkle

Pattengale moved, 2^nd by Tamblyn to approve Class “A” Liquor & Beer licenses for Rochester Mini Mart.  Motion carried.

Stapleton moved, 2^nd by Tamblyn to approve a cigarette license for the Rochester Mini Mart.  Motion carried.

Pattengale moved, 2^nd by Henning to approve a soda license for the Rochester Mini Mart.  Motion carried.

Kumbier moved, 2^nd by Stapleton to approve operator’s license renewals for Patricia Beardsley, Kathleen Wiesend, Christina Dahlman and David Vanwinkle.  Motion carried.

Coral Reef Steak & Seafood House, 705 S. Front Street: Class “B” Liquor & Beer, Soda. 
Operator’s License Renewal:   Curtis Reesman, Anna Block 

Novy reported that the Department of Revenue released the hold on the Coral Reef’s liquor license.

Tamblyn moved, 2^nd by Henning to approve Class “B” Liquor & Beer licenses for the Coral Reef restaurant.  Motion carried.

Kumbier moved, 2^nd by Henning to approve a soda license for the Coral Reef restaurant.  Motion carried.

Pattengale moved, 2^nd by Tamblyn to approve operator’s license renewals for Curtis Reesman and Anna Block.  Motion carried.

Chances Restaurant, 205 W. Main Street: Class “B” Liquor & Beer, Soda, Cigarette

Operator’s License Renewals:  Jill Conti, Daniel Pellin, Kim Schweitzer, Judy Hegemann

Henning moved, 2^nd by Kumbier to approve Class “B” Liquor & Beer licenses for Chances Restaurant.  Motion carried.

Pattengale moved, 2^nd by Kumbier to approve a soda license for Chances Restaurant.   Motion carried.

Henning moved, 2^nd by Tamblyn to approve a cigarette license for Chances Restaurant.  Motion carried.

Kumbier moved, 2^nd by Henning to approve operator’s license renewals for Jill Conti, Daniel Pellin, Kim Schweitzer and Judy Hegemann.  Motion carried.

Fox River Outfitters, 101 N. Front Street:  Soda. 

Pattengale moved, 2^nd by Tamblyn to approve a soda license for Fox River Outfitters.  Motion carried.

Rochester Fire House Parking Lot Resurfacing

Novy reported on fire house parking lot bids.  The project was bid out with the Town’s 2008 Road Improvement Project.  There were two options:  1) to install 3” of asphalt in the parking areas and 4” of asphalt in the driveway;  or 2) to install 2.5” of asphalt in the parking areas and 4” of asphalt in the driveway.  The low bid for the project was $41,450 for 3” of asphalt; or $36,721 or the 2.5” option.  The Village’s share is $9,733 or $8,622 respectively.  The Town Board voted to award the bid for 3” of asphalt in parking areas contingent on Village Board approval.  The finance committee recommended approval with the Village’s cost share being $9,733.  Henning moved, 2^nd by Kumbier to approve the finance committee’s recommendation.  Motion carried.

Dean Stapleton excused himself from the meeting at 8:15 p.m.

Resolution #3-2008 Wisconsin Department of Natural Resources NR 208 –Maintenance  Compliance- Rochester Sewer Collection System 

Novy reported this resolution fulfills WDNR annual reporting requirements.  Kumbier moved, 2^nd by Henning to adopt Resolution #3-2008.  Motion carried.

Resolution #4-2008 Mutual Aid Box Alarm System (MABAS) Agreement

Novy reported this resolution updates an existing agreement to acknowledge private fire companies and adds a non-discrimination clause.  Henning moved, 2^nd by Tamblyn to adopt Resolution #4-2008.   Motion carried.

Street Committee Recommendation:  Installation of stop signs in Weber Estates Subdivision.       

Henning reported a recommendation of the street committee to install stop signs at the following intersections: 

• The southwest corner of Paul Street and Stephanie Street
  (stopping eastbound traffic on Stephanie Street)

·         The southeast corner of Renee Street and Stephanie Street

(stopping northbound traffic on Renee Street)

·         The northwest corner of Renee Street and Ryan Street

(stopping southbound traffic on Renee Street)

·         The southeast corner of Ryan Street and Stephanie Street

(stopping northbound traffic on Ryan)

·         The northeast corner of Stephanie Street and Maryl Street

(stopping westbound traffic on Stephanie Street)

Kumbier moved, 2^nd by Pattengale to approve placement of the stop signs.  Motion carried.  Consensus of the Board was to have orange flags installed on the backs of the signs for the first couple of months and to direct Deputy Prochaska to give special attention to the area when the signs are installed.

Fire Lane Re-grading Proposals - Pioneer Park

Novy reported two quotes to re-grade the fire lane in Pioneer Park.  The quote from Custom Grading is $1,520.  The quote from Roman’s Grading is $900.  Tamblyn moved, 2^nd by Pattengale to approve the quote by Roman’s Grading for $900.00.  Motion carried.

Main Street Striping Proposal

Novy reported a quote from All Pavement Marking to re-stripe Main Street, including three “No Parking” areas, for $295.00.   Henning moved, 2^nd by Kumbier to have All Pavement Marking do the work.  Motion carried.

 
Update on County Highway J Turn Lane Improvements (The Settlement)

John Tierney reported a response from Jeffrey Katz, engineer for Racine County Public Works, regarding shortening turn lane improvement plans for County Highway J.  This concept was discussed at the May Board meeting as a way to avoid utility conflicts with current improvement plans.  Katz will not consent to changing the approved turn lane design unless revised engineering plans are submitted along with the traffic design standards on which they are based.  Consensus of the Board was to draft a letter to the developer of The Settlement Condominiums informing them of their options in regards to turn lane improvements.  The two identified options were to submit alternative plans to Racine County Public Works, prepared by a professional engineer, that justify modification to the turn lane by August 15th;  or to have utilities moved as soon as possible and proceed with installation of the original design.   Tierney noted both TDS and WE Energies utilities will have to be relocated to accommodate the original plan. 

Donation of used copy machine to Rochester Historical Society

Novy reported that the Historical Society is in need of a copy machine and would like to have an old Canon copier that is no longer in use at the Municipal Building.   Consensus of the Board was to donate the copy machine to the Historical Society.

Correspondence was read from Time-Warner regarding their State Issued Franchise Certificate.  Novy reported the notification as a result of changes to State Statutes that take franchise authority away from the Village.  The State Franchise will invalidate the Village’s franchise agreement with Time Warner.  The Village Attorney sent a letter claiming retention of the Village’s 3% fee.  This should retain revenues into the future.  

Committee reports:

Street:  Henning reported on 2008 sidewalk repairs discussed at the June Street Committee meeting.   Repairs on S. Rochester Street will be primary, with additional squares replaced on Main Street as money allows.  Proposals will be solicited in June. 

Consolidation:  Denman requested that a Joint Town-Village Board meeting be scheduled to discuss boundary agreement deadlines and preparation of a joint Town-Village budget for 2009.  Consensus of the Board was to schedule the meeting the second week of July, either the 8^th, 9^th or 10^th.

Parks and Beautification:  Kumbier presented a laser engraved wood piece for the top for the Rochester Commons Park sign.   The sign is almost finished.  A meeting of the committee is necessary to determine placement.  Consensus of Parks Committee members was to schedule this meeting one hour in advance of the Joint Board meeting.

Health Board:  Novy reported implementation of a keg law in the City of Burlington that requires retailers to tag each barrel of beer in a way that identifies who bought it.  This is to curtail underage drinking parties.  It was noted that no establishments in Rochester sell kegs or barrels of beer, but that it was a good idea.

Ordinance Committee:  Novy reported updates are necessary to the parkland dedication ordinance due to changes in State Statutes.  At previous meetings, there was also an indication from the Village Board that some parking lot design requirements were too cumbersome for existing parking lots.   Consensus of the Committee was to schedule a meeting until after the July Board meeting.  Novy is to direct applicable ordinance sections to Pattengale for review.

Racine County Comprehensive Plan Multi-Jurisdictional Advisory Committee:  Pattengale reported the meeting was scheduled for the following night.  He had new nothing to report since the May meeting.

Finance Committee:   Denman read the report.  Henning moved, 2^nd by Kumbier to approve.  Motion carried.

Pattengale moved, 2^nd by Kumbier to adjourn at 9:03 p.m.  Motion carried.

Respectfully submitted,

Betty J. Novy, CMC

Clerk-Treasurer