APRIL 18, 2007                                REGULAR BOARD MEETING                                   7:30 p.m.

Meeting was called to order at 7:30 p.m. with Board members Mark Tamblyn; Dean Stapleton; James Henning; Russ Kumbier; Dave Pattengale; and Chris Denman present.  Bill Weidert was absent.

Betty Novy, Clerk-Treasurer, and Lee Greivell, Building Inspector, were also present.

Pledge of Allegiance.

Pattengale moved, 2^nd by Kumbier to forego verbal reading of March 21 & 27, 2007 meeting minutes.  Motion carried.

Kumbier moved, 2^nd by Tamblyn to approve minutes of the March 21 & 27, 2007 meetings as printed.  Motion carried.

Period for Public Comment:   There was none.

Department Reports:

Sheriff’s Department report.   A written report was submitted showing the following statistics for March:  two accidents; twenty-nine speeding citations, sixteen traffic citations, fifteen parking citations and ten warnings were issued.  Complaint statistics were as follows:  twenty-nine complaints originated through calls directly to the Sheriff’s Department; Deputy Prochaska assisted with seventeen additional complaints, originated thirty-four on his own, and performed follow up on six.  He reported seventeen work days, 151.5 hours and 1,644 miles driven.  Two foot patrols were conducted. 

Deputy Prochaska reported one operating while under the influence violation in March.  He is working to coordinate a follow up visit to 103 N. Front Street with the Health Department to verify the number of remaining animals at the residence.  Based on Board approval, he would like to conduct bicycle patrols through the Village and on the bike trail this Summer.  Consensus of the Board was that this is okay.  There was question on whether night use of the bicycle was possible due to the increased opportunities this would provide in catching acts of vandalism.  Deputy Prochaska indicated this is not allowed.  Prochaska is looking into possible contributors to the vandalism which continually occurs at the library.  Increased lighting may help curtail some of those activities.  He will present some ideas at a future meeting.   Tamblyn requested drive throughs during baseball games at the library grounds. 

The 2008 Law Enforcement Contract was reviewed showing an approximate 2% increase.  The contract is to be placed on the Town/Village Joint Board meeting agenda for consideration.

Maintenance.   Brian Krueger reported on changeover from snowplowing to lawn mowing equipment on the tractor.  Denman reported on discovery of stand pipe inlets that were installed in the “Gypsy Lane” drain tile the last time it was repaired.  The area is now under water.  Different options were discussed on how to locate these pipes and determine whether they are clogged.  Deputy Prochaska indicated the Racine County Sheriff’s Department dive team may be able to assist.   There was some discussion about Memorial Day plantings around the Pioneer Park flag pole.  Kumbier indicated he had some volunteers for this.

Engineering.  A written report was submitted as follows:

There was discussion on whether the cold patch WRCSD installed on N. Rochester Street was acceptable until such time as the bridge project commences.  Tamblyn moved, 2^nd by Stapleton to send a letter to WRCSD explaining the cold patch was acceptable but that they will be responsible for any interim repairs at the Board’s discretion until such time as the bridge is replaced.  Motion carried.  The Street Committee will meet and tour the area to determine whether any damage was done to the road by construction vehicles.

Building Inspection (Lee Greivell).    Lee’s written report was reviewed showing several miscellaneous permits for the month of March.  Lee reported ordering the developer of Millgate to install additional silt fencing.  Tamblyn questioned whether additional silt fence by the bike trail would prevent the silt that continually collects on the trail from “The Settlement”.  Lee will check on this, but indicated regardless of the silt fencing method used some silt will always find its way through the barrier.  Additionally, Lee reported the Rosch garage is complete and the door is on.

“Loyalty Day” parade update:  Commander Frank Konieska

Frank Konieska reported on coordination of the event.  Fifty five units are signed up for the parade, including two bands, fire trucks from local jurisdictions and color guards.  The County Executive will walk the parade route and U.S. Representative Paul Ryan will speak at the ceremony following the parade.  The Historical Society is sponsoring a fly-over by some World War II training planes.  There has been mention of the event in the Milwaukee Journal and Racine Journal Times.  The State Ladies Auxillary has purchased flags to be distributed along the parade route.  Flags will be installed along the parade route next week.  Barricades will be placed fifteen minutes before the event and the Sheriff’s Department will control traffic at those locations.  Stacy Kopchinski addressed the Board regarding placement of port-a-potties.  The Village will make sure seasonal ones are in place at Pioneer Park and Rochester Commons Park.  Additionally, two will be located near Main Street and one at the parade staging area.  Tamblyn moved, 2^nd by Kumbier for the Village to reimburse the costs of two additional port-a-potties for the day.  Motion carried.

Kumbier moved, 2^nd by Henning to adjourn the regular meeting for a public hearing at 8:19 p.m.  Motion carried.

8:19 p.m. 

Public Hearing:  Application for Zoning Change from R-2 “Single Family Residential” to R-3 “One or Two Family Residential”:  103 N. Front St.  Owner: Joseph Smitz

Denman reported on Plan Commission consideration of this application for a zoning change.  They recommended approval.  It was explained that the parcel is already grandfathered for use as a two-family residence.  Mr. Smitz explained the request has to do with his ability to mortgage the property with the non-conforming use.  Other than Mr. Smitz, no one appeared to speak for or against the zoning change.

Henning moved, 2^nd by Pattengale to adjourn the public hearing and reconvene the regular meeting at 8:25 p.m.  Motion carried.

Greivell verified that the parcel meets minimum zoning requirements for “R-3” district designation and that the proposed use is compatible with other uses in the area.

Stapleton moved, 2^nd by Kumbier to have the Village Attorney draw up an ordinance to rezone the Smitz property to R-3 “One or Two Family Residential”.  Motion carried.

Extra Territorial Plat Review -  Land Division creating two parcels and one remnant parcel out of one:     29020 Washington Avenue

Owner:  Joseph & Ione Kojis Trust;  Applicant:  Joseph Kojis

Denman reported on Plan Commission review of the land division.  They recommended approval.  The Town Plan Commission and Board have already approved the division.  Mr. Kojis is separating existing buildings from his farm so that he can sell them.   No new homes will be built as a result of the land division.  Henning moved, 2^nd by Tamblyn to approve the land division creating two parcels and one remnant parcel out of one at 29020 Washington Avenue.  Motion carried.

Request for cost reimbursement for sewers installed in “The Settlement”:

Jim Hurst, Commercial Construction Consultants

Correspondence from Jim Hurst requesting that the Village draw on “The Settlement’s” letter of credit in order to reimburse him for a sewer extension was reviewed along with the cost sharing agreement, of which the Village is a party.  Novy explained the request for reimbursement is for more than initially agreed upon.  The original estimate for sewer work included 24 feet of vertical service risers.   When Hurst’s contractor performed the work, 240 feet of residential laterals were installed in “The Settlement” (billed at $13,200).  Legal counsel suggested a meeting between representatives from Commercial Construction Consultants, “The Settlement” and the Village to work out cost sharing issues before any draws are made on the letter of credit.  That meeting has yet to occur.  Kumbier moved, 2^nd by Henning to direct the Village Attorney and Engineer to perform a cost analysis to determine the remainder of costs for streets, sewers, legal, engineering, etc. in “The Settlement”.  This amount plus an additional 10% is to be retained in “The Settlement’s” letter of credit.  A meeting is also to be scheduled between Jim Hurst and Dick Mueller to meet and resolve sewer cost sharing issues.  Motion carried.

Request for Reduction in Letter of Credit:  “The Settlement”

Stapleton moved, 2^nd by Tamblyn to deny the request for a reduction in the Letter of Credit for “The Settlement” until such time as sewer cost sharing issues are settled.  Motion carried.

Gypsy Lane/ Maryl Street Drainage

Correspondence from John Tierney regarding drainage problems along Maryl Street and the unimproved Gypsy Lane right of way was reviewed.  In his correspondence, John reported on contributors and possible causes of the problem and then suggested several alternative courses of action to either further explore or attempt to solve the issue.  Consensus of the Board was for the Clerk to contact Tim Wegge, owner of the downstream property through which this drainage system flows, to request his permission to walk the drainage path in search of any blockages. 

Resolution #6-2007 for Local Endorsement of the Year 2035 Regional Transportation Plan for Southeastern Wisconsin

Denman reported on Plan Commission consideration of the Plan.  They recommended adoption.  Stapleton moved, 2^nd by Pattengale to adopt Resolution #6-2007.   Motion carried.

Correspondence was read regarding a course offering titled “Public Information Officer (PIO)” from Emergency Management.  Dean Stapleton will attend. 

Committee Reports:  Street.  A meeting was set for Thursday, May 10^th at 6:00 p.m. to rate the condition of roads, look at areas for sidewalk improvements and inspect the area around the N. Rochester Street bridge for damage done by sewer construction trucks.  Parks and Beautification.  Henning reported on the committee meeting held March 28^th where improvements for Rochester Commons Park were discussed.  The committee recommends constructing a fence and parking area along W. Wade Street.   An exhibit of the proposed parking area was reviewed.  The engineer is to prepare a cost estimate for this improvement in time for the next committee meeting.  The meeting was scheduled for Tuesday, May 8^th at 5:00 p.m.  Racine County Comprehensive Plan Multi-Jurisdictional Advisory Committee.  Pattengale reported 4,000 community surveys will be mailed shortly.  The committee hopes for a 25% return rate.  Finance.  Denman read the report.  Pattengale moved, 2^nd by Kumbier to approve.  Motion carried.

Pattengale moved, 2^nd by Kumbier to adjourn at 9:52 p.m.  Motion carried.

Respectfully submitted,

Betty J. Novy, CMC

Clerk-Treasurer